Academic Affairs Admin Specialist: Student & Faculty Support

Ivy Tech Community College; Indianapolis (IN); On-site; USD 39,000 - 48,000; Full time

Benefits offered by this job

Health plan

Dental plan

Vision plan

Employee assistance program

Wellness rewards

Retirement plan 10%

Life insurance

Disability benefits

Educational benefits

Paid time off

Flexible work arrangements

Parental leave

PSLF eligibility

Discounts

Job summary

Ivy Tech Community College seeks an Administrative Assistant to provide comprehensive support to Academic Affairs, Schools, and Programs. This role handles daily operations, budgeting, scheduling, records, and communications to ensure smooth, professional service for students, faculty, and staff.

The position requires strong computer skills, excellent communication, and attention to detail. You will work in a collaborative environment with a focus on student success and efficient administrative

Qualifications

• Associate degree or related field.
• Three years of related work experience.
• High level of computer proficiency: Word, Excel, Access, PowerPoint, Outlook.
• Excellent communication, organizational, and interpersonal skills.
• Ability to work efficiently and maintain confidentiality.
• Strong attention to detail and accuracy.
• Valid driver’s license.

Responsibilities

• Coordinate daily operations and administrative processes for Academic Affairs, Schools, and Programs.
• Assist with budgets, records, and inventory control; support purchases and office supplies.
• Schedule courses and manage instructor assignments and room logistics.
• Prepare and distribute reports, notices, and communications to faculty and staff.
• Respond to inquiries from students, staff, and faculty with timely, professional information.
• Maintain updated contact lists, mail handling, and liaison with departments.

Skills

MS Word

MS Excel

MS Access

MS PowerPoint

MS Outlook

Communication

Organization

Interpersonal skills

Confidentiality

Education

Associate degree in Office Administration

Tools

Ivy Markets

Job description

Ivy Tech Community College seeks an Administrative Assistant to provide comprehensive support to Academic Affairs, Schools, and Programs. This role handles daily operations, budgeting, scheduling, records, and communications to ensure smooth, professional service for students, faculty, and staff.

The position requires strong computer skills, excellent communication, and attention to detail. You will work in a collaborative environment with a focus on student success and efficient administrative