Academic Advisor, Systems Engineering (fixed term)

Stevens Institute of Technology; Hoboken (NJ); Hybrid; USD 41,000 - 50,000; Full time

Job summary

Stevens Institute of Technology in Hoboken, NJ seeks an Academic Advisor to guide graduate students in Systems Engineering, manage advising records, and support departmental operations. This fixed-term role covers four days on campus and one day from home, with an end date of June 30, 2027, offering a balance of direct student interaction and administrative duties.

The ideal candidate holds a bachelor’s degree with experience in student services and is proficient with Workday Student for

Qualifications

• Bachelor’s degree required; Master’s degree preferred.
• Experience in student services or academic advising preferred.

Responsibilities

• Advise graduate students in Systems Engineering on program requirements and course options.
• Maintain advising records and notes for continuity of advising.
• Enter and audit student data in Workday Student to track progress and graduation requirements.
• Assist with orientation events and information sessions for new and current graduate students.

Skills

Excellent communication

Interpersonal skills

Time management

Student services mindset

Adaptability

Team collaboration

Education

Bachelor’s degree

Master’s degree

Tools

Workday Student

Job description

Job Description Under the supervision of the Department Chair of Systems Engineering and/or designated associate department chair, the Academic Advisor position will provide academic advising for graduate students majoring in Systems Engineering programs and assist with departmental administrative matters. This is a fixed-term position with an anticipated end date of June 30, 2027. This position will be four (4) days on campus and one (1) day working from home. The current on campus days are Mondays, Tuesdays, Thursdays, and Fridays.

Essential Duties and Responsibilities

• Advise prospective and current graduate students in the Department of Systems Engineering about academic program requirements and provide timely guidance on choosing and completing a program or concentration.
• Assist students with formulating program-specific study plans, verifying progress towards degree requirements, and discussing course options based on focus area.
• Maintain records of student advising sessions and interactions, including appointments held and appropriate notes/records on academic progress, to ensure advising continuity.
• Enter, evaluate, and audit student data in Workday Student to ensure students are progressing through their academic programs promptly and to certify completion of course and non-course requirements for graduation.
• Work with students on academic probation to identify and address factors affecting their academic performance.
• Organize new and current graduate student information sessions, new graduate student orientation events, along with social and professional events for Systems Engineering graduate students.
• Advise current graduate students on on-campus courses, web, international, corporate, and non-credit opportunities to enhance professional skills, competencies, and career readiness.
• Serve as the primary point of contact to the department chair, associate department chair, faculty advisors, department staff, and current students in Systems Engineering regarding graduate school policies and procedures from admission to graduation.
• Manage responses to inquiries from prospective students about Systems Engineering graduate programs and Stevens, in general.
• Coordinate communications to graduate students regarding departmental, school, and Institute policies and procedures as they relate to program requirements and the graduation process and coordinate mandatory advisement sessions.
• Assist the department in developing social media postings as needed.
• Interface with ISSS for consultation to ensure that international students maintain full-time student status at the Institute to comply with the rules and regulations of the US Immigration and Naturalization Service.

Qualifications

• Required Education: Bachelor’s degree
• Preferred Education: Master’s degree
• Required Experience: Student services or academic advising experience
• Preferred Experience: Minimum of 2 years of experience in academic advising

Required Knowledge, Skills, and Abilities

Demonstrate capacity, skill, and willingness to engage students and contribute to student success. Clear verbal and written communication and interpersonal skills, along with the ability to work one-on-one with students effectively. Ability to partner with leadership to achieve the goals of the SE department’s strategic plan for the graduate programs. Strong project and time management skills. Ability to work independently to produce high-quality work, staying abreast of complex curricular information, policies, and procedures while organizing multiple tasks and setting priorities for action and meeting deadlines in a fast-paced office environment. Ability to collaborate and interact with faculty, students, and staff in a collegial and professional manner.

Compensation Range

Department Systems Engineering Compensation Range In compliance with the New Jersey Wage Transparency Act, the hourly base range for this position is $30-$36 per hour. This range represents the University’s good faith estimate of possible compensation at the time of posting. Stevens Institute of Technology determines compensation based on factors including the position’s scope and responsibilities, the candidate’s experience, education, skills, internal equity, market data, and organizational considerations. The final salary will be set considering departmental budget, qualifications, and relevant credentials. This pay range represents base pay only and excludes additional forms of compensation, such as incentives, stipends, or other applicable pay components.

EEO Statement

Stevens Institute of Technology is an Equal Opportunity Employer. Accordingly, Stevens adheres to an employment policy that prohibits discriminatory practices or harassment against candidates or employees based on legally impermissible factor(s) including, but not necessarily limited to, race, color, religion, creed, sex, national origin, nationality, citizenship status, age, ancestry, marital or domestic partnership or civil union status, familial status, affectional or sexual orientation, gender identity or expression, atypical cellular or blood trait, genetic information, pregnancy or pregnancy-related medical conditions, disability, or any protected military or veteran status. Stevens is building a diverse faculty, staff, and student body and strongly encourages applications from people of all backgrounds. Stevens is a federal contractor under the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973, as well as other federal statutes. Stevens seeks candidates who will contribute to a welcoming and inclusive environment for all students, faculty and staff.

Jeanne Clery Disclosure

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Stevens Institute of Technology is a premier, private research university in Hoboken, New Jersey, overlooking the Manhattan skyline. Stevens prepares its more than 8,000 undergraduate and graduate students for an increasingly complex and technology-centric world, leveraging finance, computing, engineering and the arts to confront the most challenging problems of our time with innovative teaching and research. The university is in the top 1% nationally of colleges with the highest-paid graduates.