Academic Advisor II

Montana State University - Office of Student Engagement

Bozeman (MT)

On-site

USD 28,000 - 34,000

Full time

40 hours ago

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Job summary

Montana State University is seeking an Academic Advisor II to provide crucial support for the Master of Science in Science Education (MSSE) program within the College of Letters and Science. The role involves advising graduate students, coordinating course selection, and assisting with degree progress and committee processes.

The position emphasizes collaboration with faculty and MSU offices, promoting student success and program enhancements through various services and partnerships across

Qualifications

Bachelor’s degree in a relevant field with experience working with undergraduate students in an academic or student support setting, or an equivalent combination of education and/or experience.
Demonstrated experience working with academic curricula, degree requirements, policies and procedures in a higher education setting.
Demonstrated knowledge of higher education offices and resources that support student success.

Responsibilities

Collaborate with MSSE Director and Faculty Lead to promote and support MSSE program by working with graduate students, faculty, MSU offices and departments.
Serve on the MSSE and Graduate Certificate Admissions Committee.
Advise and mentor students by developing programs of study, course selection and registration, committee selection, and submission of graduate plans to the Graduate School for final approval.
Possess understanding of MSSE curriculum, certificates, and programs to ‘add value’ to degrees (Study Abroad, student organizations, etc.).
Serve as a liaison between admitted students and the MSSE Program.
Advise and mentor MSSE students preparing to graduate regarding graduate committees, program of study credit audits and completion and submission of “Application for Advanced Degree” paperwork.

Skills

Student advising

Curriculum knowledge

Higher education resources

Education

Bachelor's degree

Master's degree

Tools

DegreeWorks

CatCourse

Banner

MyInfo

Job description

Position Details

Position Information

Announcement Number STAFF - VA - 27049

For questions regarding this position, please contact:

Dr. Mary Alice Carlson

Interim Director

(406) 994-5232

mary.carlson5@montana.edu

Classification Title Academic Advisor II

Working Title Academic Advisor II

Brief Position Overview

The College of Letters and Science is looking for a collegial, dynamic, and motivated individual who is dedicated to student success and is able to thrive in an environment that includes frequent interactions with students, faculty, and staff. The Academic Advisor II provides critical support to the Master of Science in Science Education (MSSE) program.

Position Number 4M1984 Department MSSE MS Science Education Division College of Letters & Science Appointment Type Classified Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Non-Exempt Union Affiliation FOCUS-MFPE FTE 1.0 Benefits Eligible Eligible Salary $20.49 -$24.55 per hour, commensurate with education, experience, and qualifications. Contract Type Classified Salary If other, please specify Recruitment Type Open

General Statement

The College of Letters & Science (CLS), the largest center for learning, teaching, and research at Montana State University, offers students an excellent liberal arts and sciences education in nearly 50 majors, 25 minors, and over 25 graduate degrees within the four areas of the humanities, natural sciences, mathematical sciences, and social sciences.

Building on the great strength of our traditional disciplines, the college provides exciting opportunities for faculty and students at the cutting edge of interdisciplinary inquiry. CLS is dedicated to supporting student success, discovering and disseminating new knowledge, and providing an atmosphere in which discovery and learning are integrated and valued. CLS is at the confluence of intellectual tradition, discovery, and innovation.

The Master of Science in Science Education is a successful graduate program serving science educators across Montana and the U.S. This signature degree program for CLS includes both innovative, asynchronous distance courses, in-person field courses, and an in-residence capstone experience. Courses may be taken for professional development or to earn a graduate degree.

Duties and Responsibilities

Collaborate with MSSE Director and Faculty Lead to promote and support MSSE program by working with graduate students, faculty, MSU offices and departments.
Serve on the MSSE and Graduate Certificate Admissions Committee.
Advise and mentor students by developing programs of study, course selection and registration, committee selection, and submission of graduate plans to the Graduate School for final approval.
Possess understanding of MSSE curriculum, certificates, and programs to ‘add value’ to degrees (Study Abroad, student organizations, etc.).
Serve as a liaison between admitted students and the MSSE Program.
Advise and mentor MSSE students preparing to graduate regarding graduate committees, program of study credit audits and completion and submission of “Application for Advanced Degree” paperwork.
Serve as program liaison with the Graduate School.
Maintain positive connections with faculty and staff to facilitate student connections.
Understand resources at MSU for student services, health and wellness, etc.
Coordinate the communication of information related to important dates, events, courses, deadlines, and procedures to advisees, faculty, and staff.
Assist the director in the development of innovative advertising materials for recruitment of science teachers/educators.
Assist with recruitment efforts at regional and national meetings.
Perform other applicable administrative support duties for the program, including coordination and facilitation of summer symposium capstone.

Required Qualifications – Experience, Education, Knowledge & Skills

Bachelor’s degree in a relevant field with experience working with undergraduate students in an academic or student support setting, or an equivalent combination of education and/or experience.
Demonstrated experience working with academic curricula, degree requirements, policies and procedures in a higher education setting.
Demonstrated knowledge of higher education offices and resources that support student success.

Preferred Qualifications – Experience, Education, Knowledge & Skills

Master’s degree in a relevant field.
Demonstrated experience working with graduate students in an academic or student support setting.
Demonstrated experience working with enrollment and degree auditing software, such as DegreeWorks, CatCourse, Banner, MyInfo and/or relational database.
Demonstrated experience collaborating with MSU offices and resources to support graduate student curriculum, success, and experience, such as The Graduate School and Office of International Programs.

Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Posting Detail Information

Number Of Vacancies 1 Desired Start Date Upon Completion Of a Successful Search. Position End Date (if Temporary) Open Date Close Date Applications Will Be

Screening of applications will begin on August 21, 2026; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

This position is not eligible for sponsorship.

EEO Statement

Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.

Applicant Documents

Required Documents