FLEX Academic Advisors - (Pooled Positions)

Montana State University

Bozeman (MT)

On-site

USD 27,552 - 33,820

Part time

14 days+

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Job summary

Montana State University is seeking FLEX Academic Advisors to support students across departments on an as-needed basis. Advisors provide comprehensive guidance on class choices, majors, and degree requirements, while participating in orientations and outreach to promote retention.

Positions are campus-based with no remote work; MSU emphasizes collaboration, professional development, and accurate student records management.

Qualifications

Bachelor’s degree in a relevant field or equivalent combination of education and experience.
Experience one-on-one and in small groups with students or clients and ability to build rapport with diverse constituents.
Demonstrated ability to work in fast-paced environments with a positive and professional attitude.
Demonstrated competence maintaining records with a high degree of accuracy and attention to detail.

Responsibilities

Provide holistic academic advising focused on classes, academic program selection, and career goals.
Participate in orientations and new student programming.
Explain complex information to students and stakeholders.
Refer students to campus and community resources.
Conduct outreach to assist with advising, registration, and retention.
Collaborate with campus partners and document advising interactions clearly.
Utilize advising/registration software and maintain records.

Skills

Interpersonal skills

Communication skills

Team orientation

Detail-oriented

Independent and collaborative work

Education

Bachelor’s degree in a relevant field

Master’s Degree in related field

Tools

DegreeWorks

EAB Navigate

Banner

Relational database

Job description

FLEX Academic Advisors - (Pooled Positions)

Please see Special Instructions for more details.

This position is not eligible for new sponsorship.

Position Information

Announcement Number

Announcement Number STAFF - VA - 27036

For questions regarding this position, please contact:

Working Title FLEX Academic Advisors - (Pooled Positions)

Brief Position Overview

Flex Advisors are assigned by Advising Commons to advise students in a variety of disciplines based on varying needs of academic units. Flex advisors will be situated in various departments and/or colleges to support the specific needs of students in those majors. Flex Advisors work on an as-needed basis and cover key advising times as well as potential gaps in advising coverage.

Position Number

Position Number 4N6460

Department

Department Advising Commons

Division

Division Division of Student Success

Appointment Type

Appointment Type Classified

Contract Term

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA

FLSA Non-Exempt

Union Affiliation

FTE

FTE .15

Benefits Eligible

Salary Advisor I- $20.00-$23.50 per hour// Advisor II- $20.49 -$24.55 per hour, commensurate with experience, education, and qualifications

Contract Type

Contract Type Classified Hourly

If other, please specify

Recruitment Type

Recruitment Type Open

General Statement

Advising Commons is the home department for all primary-role (staff) academic advisors. Advising Commons is a collaborative team of over 40 individuals who support students in all colleges at MSU . We provide specialized and ongoing training for advisors, work closely with the academic units that we serve, and collaborate with colleagues across the university. Advising positions are campus-based and are not eligible for remote work.

Duties and Responsibilities

Flex advisors provide in-depth, specialized, and/or comprehensive advising to students regarding class choices, curriculum options, majors, departmental and University policies and procedures, and other academic needs.

Provide holistic academic advising for students focused on classes, academic program selection, academic and career goals, and individual student needs
Participate in all orientations and new and prospective student programming
Learn and communicate complex information to students and other stakeholders
Refer students to appropriate campus and community resources
Conduct student outreach and interventions to assist with advising, registration, and retention efforts.
Collaborate with and maintain open communication with campus partners
Utilize advising and registration software and clearly document student advising interactions.

Required Qualifications – Experience, Education, Knowledge & Skills

Academic Advisor I

Bachelor’s degree in a relevant field or an equivalent combination of education and experience.
Experience working one-on-one and in small groups with students or clients combined with a demonstrated ability to build rapport with a diverse group of constituents
Demonstrated competence working in fast-paced environments while maintaining a positive and professional attitude
Demonstrated competence maintaining records with a high degree of accuracy and close attention to detail

Academic Advisor II

Bachelor’s degree in a relevant field or an equivalent combination of education and experience.
Experience working directly with undergraduate college students in an academic or student support setting combined with a demonstrated ability to build rapport with a diverse group of constituents.
Demonstrated competence working in fast-paced environments while maintaining a positive and professional attitude
Demonstrated competence maintaining records with a high degree of accuracy and close attention to detail

Preferred Qualifications – Experience, Education, Knowledge & Skills

Academic Advisor I

Demonstrated knowledge of higher education curricula, policies, and procedures
Demonstrated knowledge of higher education offices and resources that support student success
Experience with advising and registration programs and software

Academic Advisor II

Master’s Degree in related field
Academic advising experience within a college or university setting
Demonstrated experience with and knowledge of academic advising and student development theory
Experience working with advising and registration programs such as DegreeWorks, EAB Navigate, Banner, and/or relational database.

The Successful Candidate Will

Possess strong interpersonal skills and an enthusiasm to work with and guide students as they discover and attain their academic and career goals
Create positive rapport and strong working relationships with colleagues throughout the MSU community, including administrators, faculty, staff, and other stakeholders
Possess strong written and oral communication skills and an ability to communicate complex information effectively with a wide range of individuals
Be able to have candid conversations and be able to troubleshoot problems
Effectively manage and maintain confidential information
Have proven ability to work independently and in a team environment.
Represent the department, college and university in a professional and courteous manner
Actively pursue training and professional development opportunities
Assist with assessment and continuous improvement efforts

Position Special Requirements/Additional Information

Flex Advisors work on an as-needed basis and cover key advising times as well as potential gaps in advising coverage.
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties?

This position has supervisory duties? No

Number of Vacancies

Number of Vacancies 1

Desired Start Date

Desired Start Date Upon completion of a successful search.

Position End Date (if temporary)

Open Date

Close Date

Special Instructions

This position is not eligible for new sponsorship.

EEO Statement

Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.

Required Documents