Academic Administrative Specialist – BVS Department

State University of New York College of Optometry; New York (NY); Presencial; USD 55 000 - 61 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

15 days annual leave to start

13 paid holidays per year

Generous benefits package

PSLF Program

Resumo da oferta

SUNY College of Optometry seeks an Administrative Assistant to support the Chairperson and the Department of Biological and Vision Sciences (BVS). The role requires highly organized, proactive administrative work in a dynamic academic environment.

The candidate will oversee department operations, budgets, records, meetings, and events, and provide comprehensive support to faculty, students, and leadership across the College, including ExamSoft-related exam tasks.

Qualificações

• Bachelor’s degree or an equivalent combination of education and relevant experience.
• Minimum of three (3) years of experience in a multi-staff administrative office environment.
• Demonstrated excellence in verbal and written communication skills.
• Proficiency in Microsoft Office 365 applications, including Word, Excel, and PowerPoint.
• Ability to exercise sound independent judgment and maintain strict confidentiality.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Proficiency in Adobe Acrobat and social media platforms.

Responsabilidades

• Manage office operations including file maintenance, database management, organizing departmental meetings, and taking meeting minutes.
• Act as a general resource for researching and preparing cost estimates, completing purchase requisitions, processing invoices and reimbursements, and other similar activities.
• Create, format, and upload examinations in ExamSoft; assist with proctoring and manage student assessments and post grades.
• Assist the Department Chair with budget development, monitoring and analyzing expenditures.
• Support planning and coordination of departmental meetings, events and projects including venue arrangements, catering, RSVPs and logistics.
• Collaborate with the Dean for Academic Affairs to compile data on student performance.
• Maintain faculty records including leave requests and timesheets.
• Support other departments and offices as needed.
• Respond to inquiries from internal and external stakeholders.

Conhecimentos

Verbal communication

Written communication

Organizational skills

Independent judgment

Confidentiality

Multitasking

Formação académica

Bachelor’s degree

3+ years of administrative experience

Ferramentas

ExamSoft

SharePoint

Faculty Success

Brightspace

Microsoft Office 365

Descrição da oferta de emprego

SUNY College of Optometry seeks an Administrative Assistant to support the Chairperson and the Department of Biological and Vision Sciences (BVS). The role requires highly organized, proactive administrative work in a dynamic academic environment.

The candidate will oversee department operations, budgets, records, meetings, and events, and provide comprehensive support to faculty, students, and leadership across the College, including ExamSoft-related exam tasks.