Academic Administrative Coordinator

University of Pittsburgh; Pittsburgh (Allegheny County); Hybrid; USD 24,000 - 31,000; Full time

Job summary

The University of Pittsburgh is seeking an Academic Administrative Coordinator to support multiple departments within the Kenneth P. Dietrich School of Arts and Sciences.

The role oversees course scheduling, room assignments, and registrar liaison, with a hybrid on-campus/remote arrangement. You will provide information to students and staff on advising policies, coordinate undergraduate graduation activities, and support HR recruiting, registration, and other student services functions as part

Qualifications

• Administrative and student services duties across departments.
• Scheduling coordination and HR recruiting support.
• Customer service and communications with students, faculty, and staff.

Responsibilities

• Coordinate teaching schedules and course management.
• Assist with registration, finals, and grade logistics.
• Serve as liaison to Registrar and manage classroom scheduling.

Education

Associate's Degree

Job description

Academic Administrative Coordinator

The Academic Administrative Coordinator will provide a variety of academic duties for various departments and programs within the Kenneth P. Dietrich School of Arts and Sciences. The specific units consist of Communication, Religious Studies, Film Studies, Gender, Sexuality, and Women’s Studies (GSWS), Jewish Studies and Medieval Renaissance. This role oversees all aspects of the course scheduling process and works with the Chairs, Program Directors, Directors of Graduate and Undergraduate Studies, all faculty, the Department Coordinator(s), and other Department staff to develop and coordinate the departmental course scheduling process, course management and maintenance, registration, final exam and grade logistics, room scheduling.

Maintain classroom schedule and oversee classroom equipment inventory. Serve as the primary liaison to the University Registrar to coordinate classrooms for all academic courses. Manage the faculty and graduate student Office of Measurement and Evaluation of Teaching (OMET) process.

Provide information via phone, email and in-person to current and prospective students, parents, faculty and staff regarding academic advising policies and general University academic policies and procedures. Coordinate Undergraduate graduation ceremonies.

Provide comparable service and backup to other Dietrich School areas when needed.

Job Summary

Performs various administrative and student services duties in support of a school. Facilitates human resources recruiting support for faculty, staff, and students; student registration; coordination of teaching schedules; and other related faculty and student services.

Essential Functions

The successful candidate will use a computer extensively. They must be capable of oral, written, and electronic communications. Must be able to sit for long periods of time. In addition to a computer, they must be able to use a telephone and other general office equipment including but not limited to fax machines, photocopiers, scanners, printers, etc.

Physical Effort

This position is generally sedentary within an office setting, but the ability to travel around campus is occasionally necessary. Also, must be able to pick-up and carry 25 pounds.

Assignment Category: Full-time regular

Job Classification: Staff.Academic Administrative Coordinator

Job Family: Academic & Student Services

Job Sub Family: Academic Services

Campus: Pittsburgh

Minimum Education Level Required: Associate's Degree

Minimum Years of Experience Required: 5

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday - Friday 8:30 AM - 5:00 PM

Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range: $17.74 to $22.17 per hour

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable

Equal employment opportunity, including veterans and individuals with disabilities.

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