Academic Administrative Coordinator

Iowa State University - College of Design; Ames, Northern (IA, KY); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Onsite childcare

Health insurance

Retirement benefits

Job summary

Iowa State University in Ames is seeking an Administrative Assistant II for the Apparel, Events and Hospitality Management (AESHM) department. The role provides administrative support to the Department Chair and coordinates financial, purchasing, travel, and event logistics.

Responsibilities include monitoring expenditures, managing course fees, processing invoices, and maintaining calendars, space and access.

Qualifications

• High school diploma or equivalent and 3 years of related experience.
• Experience supporting administrative functions in a university or similar environment preferred.
• Strong communication, organization and customer service skills.

Responsibilities

• Monitor departmental expenditures, track funding, and provide financial guidance.
• Coordinate Fee-for-Service units, travel, course fees, and event logistics.
• Process purchases, invoices, reimbursements, and course fee allocations.
• Maintain calendars, space, access, and department facilities; support department operations.
• Support department chair and faculty with administrative tasks and compliance.

Skills

Customer service

Communication

Organization

Problem solving

Multitasking

Collaboration

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Iowa State University in Ames is seeking an Administrative Assistant II for the Apparel, Events and Hospitality Management (AESHM) department. The role provides administrative support to the Department Chair and coordinates financial, purchasing, travel, and event logistics.

Responsibilities include monitoring expenditures, managing course fees, processing invoices, and maintaining calendars, space and access.