Academic administrative Assistant

Unitek EMT; Provo (UT); Presencial; USD 36.000 - 60.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical insurance

Dental insurance

Vision insurance

Vacation

Floating holidays

401K plan

Life insurance

Career development

Tuition assistance

Descripción de la vacante

Unitek EMT is seeking an on-site Administrative Assistant to support the nursing program and program director. The role involves coordinating student and faculty records, handling scanning and document management, and maintaining various academic files across CVUE and related systems.

Strong organizational skills, attention to detail, and proficiency in Microsoft Office 365 are required. Travel to multiple campuses may be needed; regular campus presence is essential.

Formación

• High school diploma or equivalent.
• 2+ years of administrative experience supporting a team.
• Ability to maintain records.
• Learn & maintain information on Microsoft Office 365 (Word, Excel, PowerPoint) and Teams.
• Must be capable of communicating effectively verbally and in writing.

Responsabilidades

• Assist with information tracking sheets for academics.
• Assist with scanning documents for academics.
• Operate office equipment, computer, printer, photocopier, scanner and calculator, projector.
• Audit faculty and maintain academic records and notify relevant individuals of missing or outdated documentation.
• Coordinate live scan and follow through with all live scan documentation.
• Assist with updating program-specific forms.
• Assist deans/directors with uploading advising, changes in student status for graduation, withdrawals, and other records, including scanning and uploading documents to CVUE, Anthology/Power BI and various other spreadsheets and databases.
• Attend meetings on behalf of the Dean as delegated and needed.
• Audit faculty and student files for academic programs and notify appropriate individuals of missing or outdated documentation.
• Ability to travel to different campuses as needed.
• Assist with Student and Campus Activities (pinning, graduation, regulatory meetings).
• Schedule and follow up on hiring interviews.
• Set up and management of Course Key locations for student clinical rotations.
• Collecting, notifying and managing documents from Faculty and students for clinical rotation compliance.
• Ordering and maintaining office supplies.
• Ordering and management of uniforms each semester for nursing students.
• Assist with onboarding of new didactic and clinical faculty.
• Regular, in-person attendance up to 5 days per week on campus/on site is an essential function of this position
• This role requires on-site collaboration with students, faculty, and staff
• Other duties as assigned.

Conocimientos

Communication

Multitasking

Record keeping

Organizational skills

Healthcare terminology

Educación

High school diploma or equivalent

Herramientas

Microsoft Office 365

Teams

Descripción del empleo

Unitek Learning is a leading healthcare education organization focused on preparing the next generation of nurses and healthcare professionals.

Through its family of institutions, including Unitek College of Nursing, Eagle Gate College, Provo College, Brookline College, and Unitek EMT, Unitek delivers career-focused education designed to help students build meaningful careers while addressing critical workforce needs across the healthcare industry.

Through our Workforce Solutions segment, Unitek partners with hospitals and health systems to create sustainable talent pipelines and expand access to healthcare education through employer-based training and workforce development programs nationwide.

Job Description

This position will provide administrative support and report to the nursing program director/dean to support the nursing program, while coordinating and balancing the needs of a diverse student population and faculty.This position needs the ability to adapt,directand multi-task, and shoulddemonstrateexemplary organizational skills.

Job responsibilities:

Assistwithmaintaininginformation tracking sheets for academics.

Assistwithscanningdocuments for academics.

Operates a variety of office equipment, computer, printer, photocopies, facsimile, scanner and calculator, projector.

Responsible for auditing faculty andmaintainingacademichard and electronicfiles for academic programs and notifyingappropriate individualsof missing or outdated documentation.

Coordinate live scan and follow through with all live scan documentation.

Assistwith updating program specific forms.

Assistsdeans/directors with uploading advising, change in student status for graduation, withdrawals, and other records, including scanning & uploading documents to CVUE, Anthology/Power BIand variousother spreadsheets anddatabases.

Attends meetings on behalf of the Dean as delegated and needed.

Responsible for auditing faculty & student files for academic programs andnotifyingappropriate individualsof missing or outdated documentation.

Ability to travel to different campuses as needed.

Assist with Student and Campus Activities (pinning, graduation, regulatory meetings).

Schedule and follow up onhiringinterviews.

Set up andmanaging ofCourse Key locations for student clinical rotations.

Collecting,notifyingand managing documents from Faculty and students for clinical rotation compliance.

Ordering andmaintainingoffice supplies.

Ordering and management of uniforms each semester for nursing students.

Assistwith onboarding of new didactic and clinical faculty.

Regular, in-person attendance up to 5 days per week on campus/on site is an essential function of this position

This role requires on-site collaboration with students, faculty, and staff

Other duties as assigned.

Qualifications

High school or equivalent certificate.

2+ years of Administrative related experience supporting a team or multiple teams.

Ability tomaintainrecords.

Learn& maintaininformation on Microsoft Office 365 (Word, Excel, PowerPoint) and Teams.

Ability to shift quickly from one task toanothermaintainingproductivity.

Must be capable of communicating effectively verbally and in writing.

Has medical terminology knowledge or work experience in healthcare.

Additional Information

We Offer (for Full Time):

• Medical, Dental and Vision starting the 1st of the month following 30 days of employment
• 2 Weeks’ starting Vacation per year. Increasing based on years of service with company
• 12paid Holidays and 2Floating Holiday
• 401K with a Company Match
• Company Paid Life Insurance at 1x’s your annual salary
• Leadership development and training for career advancement
• Tuition assistance and Forgiveness for you and your family up to 100% depending on program