Academic administrative Assistant

Unitek Learning; Provo (UT); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, Dental and Vision

2 Weeks Vacation

12 paid Holidays

401K with company match

Life Insurance

Leadership development

Tuition assistance

Job summary

Unitek Learning seeks an administrative professional to support the nursing program and report to the program director. The role requires balancing diverse student and faculty needs with strong organizational skills and on-site collaboration.

Responsibilities include maintaining academic files, scanning documents, coordinating live scans, and assisting with scheduling interviews and student activities across campuses.

Qualifications

• High school or equivalent certificate.
• 2+ years of Administrative related experience supporting a team or multiple teams.
• Ability to maintain records.
• Learn & maintain information on Microsoft Office 365 (Word, Excel, PowerPoint) and Teams.
• Ability to shift quickly from one task to another maintaining productivity.
• Must be capable of communicating effectively verbally and in writing.
• Has medical terminology knowledge or work experience in health care.

Responsibilities

• Assist with maintaining information tracking sheets for academics.
• Assist with scanning documents for academics.
• Operates a variety of office equipment, computer, printer, photocopies, facsimile, scanner and calculator, projector.
• Responsible for auditing faculty and maintaining academic hard and electronic files for academic programs and notifying appropriate individuals of missing or outdated documentation.
• Coordinate live scan and follow through with all live scan documentation.
• Assist with updating program specific forms.
• Assists deans/directors with uploading advising, change in student status for graduation, withdrawals, and other records, including scanning & uploading documents to CVUE, Anthology/Power BI and various other spreadsheets and databases.
• Attends meetings on behalf of the Dean as delegated and needed.
• Responsible for auditing faculty & student files for academic programs and notifying appropriate individuals of missing or outdated documentation.
• Ability to travel to different campuses as needed.
• Take meeting minutes (including faculty, committee, PAC, Student Rep meetings).
• Assist with Student and Campus Activities (pinning, graduation, regulatory meetings).
• Schedule and follow up on hiring interviews.
• Set up and managing of Course Key locations for student clinical rotations.
• Collecting, notifying and managing documents from Faculty and students for clinical rotation compliance.
• Ordering and maintaining office supplies.
• Ordering and management of uniforms each semester for nursing students.
• Assist with onboarding of new didactic and clinical faculty.
• Regular, in-person attendance up to 5 days per week on campus/on site is an essential function of this position
• This role requires on-site collaboration with students, faculty, and staff
• Other duties as assigned.

Skills

Communication skills

Organizational skills

Multitasking

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office 365

Teams

Office equipment operation

Job description

Company Description

Unitek Learning is a leading healthcare education organization focused on preparing the next generation of nurses and healthcare professionals.

Company Description

Unitek Learning is a leading healthcare education organization focused on preparing the next generation of nurses and healthcare professionals. Through its family of institutions, including Unitek College of Nursing, Eagle Gate College, Provo College, Brookline College, and Unitek EMT, Unitek delivers career-focused education designed to help students build meaningful careers while addressing critical workforce needs across the healthcare industry. Through our Workforce Solutions segment, Unitek partners with hospitals and health systems to create sustainable talent pipelines and expand access to healthcare education through employer-based training and workforce development programs nationwide.

Job Description

This position will provide administrative support and report to the nursing program director/dean to support the nursing program, while coordinating and balancing the needs of a diverse student population and faculty. This position needs the ability to adapt, direct and multi-task, and should demonstrate exemplary organizational skills.

Job responsibilities

• Assist with maintaining information tracking sheets for academics.
• Assist with scanning documents for academics.
• Operates a variety of office equipment, computer, printer, photocopies, facsimile, scanner and calculator, projector.
• Responsible for auditing faculty and maintaining academic hard and electronic files for academic programs and notifying appropriate individuals of missing or outdated documentation.
• Coordinate live scan and follow through with all live scan documentation.
• Assist with updating program specific forms.
• Assists deans/directors with uploading advising, change in student status for graduation, withdrawals, and other records, including scanning & uploading documents to CVUE, Anthology/Power BI and various other spreadsheets and databases.
• Attends meetings on behalf of the Dean as delegated and needed.
• Responsible for auditing faculty & student files for academic programs and notifying appropriate individuals of missing or outdated documentation.
• Ability to travel to different campuses as needed.
• Take meeting minutes (including faculty, committee, PAC, Student Rep meetings).
• Assist with Student and Campus Activities (pinning, graduation, regulatory meetings).
• Schedule and follow up on hiring interviews.
• Set up and managing of Course Key locations for student clinical rotations.
• Collecting, notifying and managing documents from Faculty and students for clinical rotation compliance.
• Ordering and maintaining office supplies.
• Ordering and management of uniforms each semester for nursing students.
• Assist with onboarding of new didactic and clinical faculty.
• Regular, in-person attendance up to 5 days per week on campus/on site is an essential function of this position
• This role requires on-site collaboration with students, faculty, and staff
• Other duties as assigned.

Qualifications

• High school or equivalent certificate.
• 2+ years of Administrative related experience supporting a team or multiple teams.
• Ability to maintain records.
• Learn & maintain information on Microsoft Office 365 (Word, Excel, PowerPoint) and Teams.
• Ability to shift quickly from one task to another maintaining productivity.
• Must be capable of communicating effectively verbally and in writing.
• Has medical terminology knowledge or work experience in health care.

We Offer (for Full Time)

• Medical, Dental and Vision starting the 1st of the month following 30 days of employment
• 2 Weeks' starting Vacation per year. Increasing based on years of service with company
• 12 paid Holidays and 2 Floating Holiday
• 401K with a Company Match
• Company Paid Life Insurance at 1x's your annual salary
• Leadership development and training for career advancement
• Tuition assistance and Forgiveness for you and your family up to 100% depending on program