Academic Admin Coordinator: Research & Editorial Support

University of Rochester; New York (NY); On-site; USD 26,000 - 37,000; Full time

Job summary

The University of Rochester seeks an Administrative Coordinator to support Wilmot Cancer Institute's Hematology/Oncology Division. You will edit manuscripts, manage references, upload submissions, and assist with editorial activities while coordinating lectures and meetings.

Responsibilities include travel planning, preparing handouts, maintaining CVs, and handling reimbursements as part of a confidential administrative team.

Qualifications

• Proficiency with MS Word, Excel, PowerPoint and basic office equipment preferred.
• High school diploma or equivalent with at least 2 years of relevant experience.

Responsibilities

• Provide direct admin support to faculty in Hematology/Oncology; manage schedules and materials.
• Edit manuscripts, insert references, upload submissions and track revisions.
• Prepare PowerPoint presentations and organize research meetings and webinars.
• Coordinate travel, lectures, meetings, and recruitment activities; maintain CVs and bio sketches.
• Process journals, conference payments, reimbursements and expense listings.

Skills

Microsoft Word

Excel

PowerPoint

Office Suite

Education

High School diploma or equivalent

2 years of relevant experience

Job description

The University of Rochester seeks an Administrative Coordinator to support Wilmot Cancer Institute's Hematology/Oncology Division. You will edit manuscripts, manage references, upload submissions, and assist with editorial activities while coordinating lectures and meetings.

Responsibilities include travel planning, preparing handouts, maintaining CVs, and handling reimbursements as part of a confidential administrative team.