Title Abstractor

Galbreath Costner, LLC; Raleigh (NC); On-site; USD 50,000 - 70,000; Full time

Job summary

Galbreath Costner, LLC is seeking an Abstractor based in Raleigh, NC, who specializes in researching property titles to facilitate real estate transactions. The successful candidate will have at least 3 years of residential abstracting experience in both North and South Carolina, alongside strong analytical skills and familiarity with legal documents.

This role requires meticulous attention to detail and effective communication to ensure clear property titles, resolving any discrepancies that arise. Responsibilities include conducting title examinations and maintaining organized records.

Qualifications

• 3+ years of strong residential abstracting experience in NC and SC.
• Familiarity with property records and legal terminology.
• Experience working with county recorder offices.

Responsibilities

• Conduct thorough title examinations and search public records.
• Access county tax records to verify ownership and payments.
• Identify potential title issues impacting the property.
• Assist with general administrative tasks.

Skills

Strong residential abstracting experience

Analytical skills

Legal knowledge

Attention to detail

Effective communication

Job description

Title: Abstractors are experts in researching property titles, producing reports that help facilitate real estate transactions. They meticulously review historical records and legal documents to ensure clear property titles, identify any issues, and provide essential information for buyers, sellers, lenders, and attorneys. Attention to detail, legal knowledge, and effective communication are essential for this role, which contributes to secure and compliant property transfers.

Minimum Qualifications

• Candidate must have strong residential abstracting experience in both NC and SC (3+ years)
• Commercial experience a plus.
• Strong reading comprehension and analytical skills.
• Familiarity with property records, legal terminology, and real estate transactions.

Preferred Qualifications

• Experience working with county recorder offices and public records systems.
• Knowledge of local, state, and federal real estate laws and regulations.
• Strong organizational skills and ability to manage multiple projects simultaneously.
• Candidate physically located to cover courthouse trips for one of more of the following county groups:
  • York/Lancaster/Charlotte Metro
  • Charleston/Dorchester/Berkeley/Georgetown
  • Horry

Responsibilities

• Conduct thorough title examinations, including searching public records for deeds, mortgages, judgments, tax assessments, and other relevant documents.
• Access county tax records to verify ownership, tax payment history, taxes due, and city/municipal taxes if any.
• Access County ROD website to pull deed(s), plat, grantee/grantor index, outs and print/save pertinent documents.
• Check for prior policy through underwriter.
• Run VCAP or judgment search depending on property location and obtain supporting documents.
• Check Vital Records when available.
• Verify legal descriptions are accurate and tract plot metes and bounds.
• Identify and analyze potential title issues that may impact the property.
• Run monthly builder updates.

General Responsibilities

• Participate in maintaining a tidy and organized office environment.
• Assist with general administrative tasks as needed to support team operations.
• Answer incoming calls and direct them appropriately.
• Perform other duties as assigned by management to meet organizational needs.

Skills

The Abstractor uses strong analytical skills daily to interpret complex legal documents and extract relevant information accurately. Attention to detail is critical to ensure that no important data is overlooked, which helps prevent costly errors in property transactions. Effective communication skills are employed when collaborating with legal professionals and clients to clarify findings and resolve discrepancies. Proficiency with technology enables efficient searching and management of electronic records and databases. Additionally, organizational skills are essential to maintain thorough and accessible records that support ongoing and future title work.