ABSTRACTING ASSISTANT V - DOWNTOWN, OAHU

State of Hawaiʻi; Hawaii; On-site; USD 44,000 - 55,000; Full time

Job summary

State of Hawaiʻi is seeking personnel to perform duties related to examining and evidencing title to real property in Hawaii. The role involves researching public records to determine history, ownership, and encumbrances, and to prepare Certificates of Title and related abstracts.

The position operates under SR-13, with monthly salary in the range of $3,900 to $4,933, and requires experience in handling legal documents and real property records. Compliance with civil service rules is required.

Qualifications

• Two (2) years of progressively responsible work experience involving preparing, reviewing, or extracting information from legal documents and/or records dealing with real property ownership or transactions.
• One year of progressively responsible work experience involved in the examining and analyzing of real property ownership records and documents to determine and evidence title to real property.
• Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements will apply.

Responsibilities

• These positions perform duties in support of or involved with the examining, determining and evidencing of title to real property or interests therein.
• The examination of a title involves making an investigation in the offices where the public records are kept, to ascertain the history and present condition of the title to land, and its status with reference to liens, encumbrances, clouds, etc.

Skills

Legal research

Title examination

Real property analysis

Job description

Recruitment Number 23-0385

Salary: $3,900 to $4,933 per month (SR-13, Step C to I)

Recruitment Information

Note: Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors. A continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the Civil Service Hawaii State Government Jobs page of our website.

Duties Summary

These positions perform duties in support of or involved with the examining, determining and evidencing of title to real property or interests therein. The examination of a title involves making an investigation in the offices where the public records are kept, to ascertain the history and present condition of the title to land, and its status with reference to liens, encumbrances, "clouds," etc. This includes the technical process of searching the records; examining all conveyances of whatever kind or nature, which in any manner affect said land, or any estate or interest therein; summarizing (abstracting) the operative portions of these conveyances to record the history of the title; determining ownership and all existing liens and encumbrances, and noting all defects. The evidence of title is any document establishing the title to property. This includes the review of the history and determination of the title, or review of land court documents for registration, prior to the preparation and issuance of one of the following types of evidence: abstracts of title (issued by a licensed abstract maker); Certificates of Title (issued by Assistant Registrars of Land Court); Certificates or chains of Title (issued by a licensed abstract maker).

At the IV level, abstracts pertinent information from Land Court Orders, trust deeds, and other legal documents for the preparation of Title Certificates, abstracts or chains of title; assigns and supervises other employees in the preparation of Certificates of Title; keeps other files and records; and performs other related duties as assigned.

Minimum Qualification Requirements

Legal Authorization To Work

The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.

General Experience

Two (2) years of progressively responsible work experience involving one or a combination of the following: a) preparing; b) reviewing; or c) extracting information from legal documents and/or records dealing with real property ownership or transactions.

Specialized Experience

One year of progressively responsible work experience involved in the examining and analyzing of real property ownership records and documents to determine and evidence title to real property.

Substitutions Allowed

Relevant substitutions as described in the Minimum Qualification Requirements will apply.

Other Information

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-1111 for assistance.

PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM

The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service

ELECTRONIC NOTIFICATION TO APPLICANTS

The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs. Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.

TESTING INFORMATION

The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.

In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing are required, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this phase of the selection process.

In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of the application.