ABSTRACTOR IX - DOWNTOWN, OAHU

State of Hawaiʻi; Hawaii; On-site; USD 61,837 - 78,287; Full time

Job summary

A government agency in Hawaii is seeking an experienced Abstractor IX to lead a team in examining legal documents and issuing Certificates of Title within the Land Court registration system. The role requires strong analytical skills, independence in judgment, and relevant experience with real property ownership records. Supervisory experience is essential, making this a critical position in ensuring the accuracy and integrity of property titles. Competitive salary and benefits are offered.

Qualifications

• At least two years’ experience in legal document examination.
• Three years in analyzing real property ownership records.
• Two years of supervisory experience in a similar field.

Responsibilities

• Lead a document review section for Land Court registration.
• Issue Certificates of Title and memoranda of encumbrances.
• Make independent judgments on documentation.

Skills

Legal document examination

Analytical skills

Supervisory skills

Education

Applicable experience with land titles

Relevant degree or certification in real estate

Job description

Recruitment Number 24-0066

Salary: $5,541 to $7,015 per month (SR-21, Step C to I)

Recruitment Information: This recruitment will be used to establish a list of qualified candidates to fill the current vacancy, and may be used to fill future vacancies as they occur. Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors. This continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website.

Duties Summary

The Abstractor IX serves as head of a document review section in Land Court registration; examines conveyancing instruments and other documents, and issues Certificates of Title and memoranda of encumbrances; and performs other related duties as assigned. A position at this level makes final independent judgment and decisions on the issuance of Certificates of Title and the making of memoranda of encumbrances which are conclusive as to all matters contained therein.

Minimum Qualification Requirements

To qualify, you must meet all of the following requirements:

Legal Authorization To Work

The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.

General Experience

• Two (2) years of progressively responsible work experience involving one or a combination of the following: (a) preparing; (b) reviewing; or (c) extracting information from legal documents and/or records dealing with real property ownership or transactions.

Specialized Experience

• Three (3) years of progressively responsible work experience involved in the examining and analyzing of real property ownership records and documents to determine and evidence title to real property.
• At least one year of Specialized Experience above must be comparable to the Abstractor VI level.

In view of the Abstractor VI: examines land titles by searching public records, examining legal documents, and summarizing and recording pertinent information that is essential to determining ownership and condition of title to land subject to acquisition by the State; prepares worksheets showing the history of the title and all encumbrances, restrictions and covenants affecting the titles; reviews land transaction documents for purposes of indexing information reflecting changes in land ownership or land titles; and performs other duties as assigned.

Supervisory Experience

• Two (2) years of supervisory work experience which included: planning, organizing, scheduling and directing the work of others; assigning and reviewing their work; advising them on difficult work problems; training and developing subordinates; and evaluating their work performance.

Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements will apply.

The information provided above represents a summary of the complete Minimum Qualification Requirements. To view the Requirements in their entirety, please click here.

Other Information

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-1111 for assistance.

PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM

The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service

ELECTRONIC NOTIFICATION TO APPLICANTS

The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs. Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.

TESTING INFORMATION

The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held. In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process. Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of application.

CLICK HERE for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements and the State Recruiting Office's Levels of Review.