OFFICE ASSISTANT V - OAHU

State of Hawaiʻi; Hawaii; On-site; USD 42,000 - 53,000; Full time

Job summary

The State of Hawaiʻi invites applications for a clerical supervisor position in the Downtown and Halawa to Kalihi area. This recruitment will establish a list of qualified candidates for the current vacancy and possible future openings.

Salary ranges from $3,748 to $4,742 per month, SR-12, Step C to I. Legal authorization to work in the United States, six months of English grammar/arithmetic, three years of clerical experience, and potential supervisory aptitude are required for some positions.

Qualifications

• Legal Authorization To Work: The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.
• Basic Experience: Six months of work experience which demonstrated knowledge of English grammar, spelling, and arithmetic; the ability to read and understand oral and written instructions; write simply and directly; and compare words and numbers quickly and accurately.
• Clerical Experience: Three years of work experience which involved the performance of a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment and technologies.
• Supervisory Experience/Aptitude: Possession of Supervisory Experience/Aptitude is required for some positions. Supervisory experience must have included: planning, organizing, scheduling, directing the work of others; assigning and reviewing their work; advising on difficult work problems; training and developing subordinates; evaluating work performance and disciplining when necessary; Supervisory Aptitude is the demonstration of aptitude or potential for supervisory duties.
• Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements, will apply.
• License: A valid driver's license is required for some positions. For these positions, a valid driver's license is required at the time of appointment.
• Special Requirements: Some positions require the ability to lift and carry items with or without reasonable accommodation.
• The information provided above represents a summary of the complete Minimum Qualification Requirements. To view the Requirements in their entirety, please CLICK HERE.

Responsibilities

• Supervise and participate in performing highly complex clerical work involving a wide range of clerical functions where some originating and planning of work is required and/or a variety of highly complex clerical or administrative tasks that are primarily substantive in nature and requires evaluating information for conformance with established requirements and interpreting laws, rules and regulations in order to determine appropriate disposition and use of judgment.
• Carry out assignments independently, and accomplish work with substantial use of discretion and selectiveness in deviating from established processes and procedures, and perform other related duties as assigned.

Job description

Recruitment Information

Recruitment Number 23-0129 - The immediate vacancies are currently located in Downtown and Halawa to Kalihi.

Recruitment Information

Recruitment Number 23-0129 - The immediate vacancies are currently located in Downtown and Halawa to Kalihi.

Salary: $3,748 to $4,742 per month, (SR-12, Step C to I).

Note: Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors.

Note: Employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. Once you become a member of the civil service, you become eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits afforded to an employee in a permanent position with the exception of return rights and placement rights associated with a reduction-in-force.

This recruitment will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.

Duties Summary

Supervise and participate in performing highly complex clerical work involving a wide range of clerical functions where some originating and planning of work is required and/or a variety of highly complex clerical or administrative tasks that are primarily substantive in nature and requires evaluating information for conformance with established requirements and interpreting laws, rules and regulations in order to determine appropriate disposition and use of judgment because problems are often not covered by standard instructions or established techniques, systems or procedures. Carry out assignments independently, and accomplish work with substantial use of discretion and selectiveness in deviating from established processes and procedures, and perform other related duties as assigned.

Minimum Qualification Requirements

To qualify, you must meet all of the following requirements:

Legal Authorization To Work

The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.

Basic Experience:

Six months of work experience which demonstrated knowledge of English grammar, spelling, and arithmetic; the ability to read and understand oral and written instructions; write simply and directly; and compare words and numbers quickly and accurately.

Clerical Experience:

Three years of work experience which involved the performance of a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment and technologies.

Supervisory Experience/Aptitude:

Possession of Supervisory Experience/Aptitude is required for some positions. Supervisory experience must have included: 1) planning, organizing, scheduling, and directing the work of others; 2) assigning and reviewing their work; 3) advising them on difficult work problems; 4) training and developing subordinates; and 5) evaluating their work performance and disciplining them when necessary. Supervisory Aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects of supervision, e.g., by serving as a group or team leader, or by the completion of training courses in supervision accompanied by application of supervisory skills in work assignments; and/or by favorable appraisals by a supervisor indicating the possession of supervisory potential.

Substitutions Allowed:

Relevant substitutions as described in the Minimum Qualification Requirements, will apply.

License:

A valid driver's license is required for some positions. For these positions, a valid driver's license is required at the time of appointment.

Special Requirements:

Some positions require the ability to lift and carry items of various weights with or without reasonable accommodation.

The information provided above represents a summary of the complete Minimum Qualification Requirements. To view the Requirements in their entirety, please CLICK HERE.

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Other Information

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-1111 for assistance.

PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM

The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service

ELECTRONIC NOTIFICATION TO APPLICANTS

The Department of Human Resources Development will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs.

Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.

TESTING INFORMATION

The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.

In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process.

Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of the application.

CLICK HERE for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office's Levels of Review.