ABA Practice Operations Coordinator — Schedule & Billing

Spectrum Transformation Group; Richmond (VA); On-site; USD 30,000 - 37,000; Full time

Benefits offered by this job

Health, Dental & Vision insurance

PTO

Paid Holidays

Work-Life Balance Day

Non-corporate environment

Job summary

Spectrum Transformation Group in Virginia is seeking an ABA Practice Coordinator to serve as the operational backbone of the ABA department. You will bridge clinical needs with administrative execution, providing high-level support so clinicians can focus on care.

The role requires strong organizational skills, calendar management, insurance authorization, intake onboarding, compliance tracking, liaison with admin, and maintaining a safe, well-run clinic environment.

Qualifications

• Experience in healthcare administration, scheduling, or coordinator roles.
• Familiarity with commercial insurance and Medicaid authorizations.
• Proficiency with Excel or Google Sheets and EHR systems.

Responsibilities

• Manage daily scheduling calendar for clients and staff, with last-minute changes.
• Coordinate insurance authorizations and verify benefits in the EHR, assist billing codes.
• Support intake onboarding of new families, gather referrals and payments.
• Monitor deadlines for clinical documentation and authorizations; send reminders.

Skills

Scheduling

Insurance knowledge

Excel/Sheets

EHR systems

Communication

Organization

Education

High School Diploma

Bachelor’s degree welcome

Tools

Passage Health

Google Sheets

Job description

Spectrum Transformation Group in Virginia is seeking an ABA Practice Coordinator to serve as the operational backbone of the ABA department. You will bridge clinical needs with administrative execution, providing high-level support so clinicians can focus on care.

The role requires strong organizational skills, calendar management, insurance authorization, intake onboarding, compliance tracking, liaison with admin, and maintaining a safe, well-run clinic environment.