ABA Clinic Operations Coordinator

Momentum Behavior Services; Faribault (MN); On-site; USD 39,000 - 41,000; Full time

Job summary

Momentum Behavior Services seeks a Practice Coordinator for our Faribault clinic to manage daily administrative operations, support clinical integrity, and maintain a welcoming environment for clients, caregivers, and staff.

This on-site role requires a proactive, highly organized multitasker with strong communication and scheduling skills; experience in healthcare or ABA is preferred.

Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Healthcare Administration, or related field preferred.
• Prior experience in healthcare, behavioral health, or ABA strongly preferred.

Responsibilities

• Oversee and support the daily front office and administrative functions of the clinic.
• Opening the center on a daily basis to ensure scheduling and opening duties are completed prior to learners and RBTs arriving.
• Serve as the first point of contact for learners, caregivers, and staff; ensure a welcoming, professional environment, including managing and directing phone calls throughout the day.
• Day to day scheduling for the center through our EHR platform and coordinating cross-center support when needed.
• Back-end operational support, including managing timecards and time off requests, tracking attendance and scheduling patterns, and completing audits to ensure accurate documentation and time keep reporting.
• Back-up support to therapists for non-clinical related items such as; policy clarification, supporting a clean/spill, gathering supplies if therapists are unable to do so or watching a client if appropriate while staff takes a break (i.e., bathroom breaks).
• Maintain up-to-date documentation and records relevant to operations, vendors, and staff.

Skills

Interpersonal

Organizational

Multitasking

Education

Associate’s or Bachelor’s degree in Business Administration or Healthcare Administration

Tools

Microsoft Office

Google Workspace

Scheduling platforms

Job description

Momentum Behavior Services seeks a Practice Coordinator for our Faribault clinic to manage daily administrative operations, support clinical integrity, and maintain a welcoming environment for clients, caregivers, and staff.

This on-site role requires a proactive, highly organized multitasker with strong communication and scheduling skills; experience in healthcare or ABA is preferred.