ABA Clinic Operations Coordinator

Momentum Behavior Services; Faribault (MN); On-site; USD 39,000 - 41,000; Full time

Job summary

Momentum Behavior Services is seeking a detail-oriented Practice Coordinator to manage on-site administrative operations in our ABA clinic. You will ensure smooth daily functions, support clinical integrity, and maintain a welcoming environment for clients, caregivers, and staff.

The role requires proactive organization, multitasking, and excellent communication. This full-time, in-clinic position offers weekday hours, with a pay range of $28.00-$30.00 per hour ensuring competitive compensation

Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Healthcare Administration, or related field preferred.
• Prior experience in healthcare, behavioral health, or ABA strongly preferred.
• Demonstrated ability to manage administrative tasks and support staff in a clinical environment.
• Strong interpersonal, organizational, and multitasking skills.
• Proficiency in Microsoft Office, Google Workspace, and scheduling platforms.

Responsibilities

• Oversee daily front office and administrative functions of the clinic.
• Open the center daily and ensure scheduling and opening duties are completed.
• Serve as the first point of contact for learners, caregivers, and staff; manage calls.
• Schedule center via EHR and coordinate cross-center support as needed.
• Manage timecards, time off requests, attendance, and timekeeping audits.
• Provide back-up non-clinical support to therapists as needed.
• Maintain up-to-date documentation for operations, vendors, and staff.
• Ensure operations align with policies and licensing, ABA best practices.
• Monitor adherence to clinical policies; support leadership as directed.
• Assist in identifying compliance issues and report concerns to leadership.
• Manage inventory of office and clinical supplies; submit purchase requests.
• Order supplies and maintain stock to meet needs.
• Keep clinic spaces clean and organized; support therapy rooms and common areas.
• Coordinate repairs, maintenance, and vendor needs for a safe environment.
• Coordinate onboarding logistics for new hires; first-day orientation.
• Support BT/RBT onboarding and training in CentralReach; schedule trainings.
• Maintain clear internal communications with staff; send weekly updates.
• Support marketing efforts; capture photos/reels for platforms.
• Drive positive center culture and staff retention efforts.

Skills

Interpersonal skills

Organizational skills

Multitasking

Microsoft Office

Google Workspace

Scheduling platforms

Education

Associate’s or Bachelor’s degree in Business Administration, Healthcare Administration, or related field

Tools

CentralReach

Job description

Momentum Behavior Services is seeking a detail-oriented Practice Coordinator to manage on-site administrative operations in our ABA clinic. You will ensure smooth daily functions, support clinical integrity, and maintain a welcoming environment for clients, caregivers, and staff.

The role requires proactive organization, multitasking, and excellent communication. This full-time, in-clinic position offers weekday hours, with a pay range of $28.00-$30.00 per hour ensuring competitive compensation