AAC II-Scheduling-3

South Shore Health; Norwell (MA); On-site; USD 54,729,000 - 78,226,000; Full time

Job summary

South Shore Medical Center in Norwell, MA is seeking an Ambulatory Access Coordinator II for the Central Scheduling team. You will be the primary contact for inbound calls and will manage scheduling, patient demographics, and insurance verification.

The role requires excellent communication, strong computer skills, and knowledge of insurance requirements. You will train new staff and contribute to performance metrics like Average Speed of Answer and Service Level.

Qualifications

• High school diploma or equivalent.
• Two years of college preferred.
• 1 year of experience in healthcare setting required.
• Excellent verbal and written communication skills.
• Excellent computer skills with knowledge of various software applications.
• Knowledge of various insurance requirements.
• Excellent interpersonal skills.
• Ability to meet demanding deadlines and balance multiple tasks.
• Detail oriented with excellent organizational and prioritization skills.
• Must demonstrate computer proficiency through EMR, patient registration/billing, email, SSMC intranet & other computer software as required

Responsibilities

• Schedule patient appointments following provider template.
• Recite all appointment information back to patient including duration, date, time, provider and location.
• Maintain knowledge-base of scheduling rules for assigned department(s).
• Register new patients; verify personal and insurance information; update as required.
• Assist with rescheduling patient appointments at the direction of the department Manager.
• Answer calls in a timely, courteous and helpful manner.
• May be required to learn and perform all operator functions to provide support as needed or assigned.
• Assist with the training of new employees upon request.
• Maintain effective level of productivity at all times.
• Maintain work area in a neat and orderly manner.
• Adhere to SSMC Mission Statement and all SSMC policies and procedures.

Skills

Verbal communication

Written communication

Computer skills

Insurance knowledge

Interpersonal skills

Time management

Attention to detail

EMR proficiency

Education

High school diploma or equivalent

Two years college preferred

Tools

EMR systems

Patient registration software

Job description

Requisition Number

R-22798

Facility

LOC0027 - 141 Longwater Norwell141 Longwater Drive Norwell, MA 02061

Department Name

SMC Central Scheduling

Status

Full time

Budgeted Hours

40

Shift

Day (United States of America)

Will serve as primary point of contact for all inbound calls to South Shore Medical Center’s Centralized Contact Center. The Centralized Contact Center is high volume, fast paced environment answering ~30,000 calls per month for all departments within SSMC. Will be responsible to perform a wide variety of functions including scheduling of patient appointments, collecting demographic information, verifying insurance information processing patient requests including prescription refills, distributing/responding to inquiries received via website and fax; and additional functions as directed.

In addition to the Ambulatory Access Coordinator 1 duties described above, the Ambulatory Access Coordinator II will be responsible for:

• Partnering with the Supervisor and Team Lead to assist with training and onboarding of new scheduling staff. If working in a remote position, may be required to come onsite during onboarding process to assist with training
• AACII will have the knowledge/ skills to answer for at least 3 scheduling queues and act as a super user and go-to staff member for any questions and first level escalations from their team-members
• Participate in regularly scheduled performance improvement initiative meetings and assist in driving team performance to meet goal in Average Speed of Answer, Service Level and Abandonment Rate
• AACII will be required to maintain minimum performance metrics including, but not limited to Average Calls Taken, Ready Time, abandoned call %, Transfer Rate, Quality Scores etc.
• Assist with other special projects as directed

Compensation Pay Range

$19.10 - $27.30

Essential Functions

• Schedule patient appointments following provider template for assigned department(s); recite all appointment information back to patient including: appoint duration, date, time provider and location.
• Maintains consistent compliance with quality standards
• Work collaboratively with administrative and clinical staff of assigned department(s)
• Maintain comprehensive knowledge-base of scheduling rules for assigned department(s)
• Register new patients; verify personal and insurance information; update as required
• Assist with rescheduling patient appointments at the direction of the department Manager
• Answer calls in a timely, courteous and helpful manner; end calls with standard closing question. (May I help you with anything else?)
• May be required to learn and perform all operator functions to provide support as needed or assigned
• Assists with the training of new employees upon request
• Maintain effective level of productivity at all times
• Willingly accept special assignments
• Maintain work area in a neat and orderly manner
• Have knowledge of and adhere to the SSMC Mission Statement and all SSMC policies and procedures

Job Requirements

Minimum Education

High school diploma or equivalent

Required

Two (2) years of college preferred

Minimum Work Experience

1 (1) year of experience in healthcare setting required

Required additional Knowledge, and Abilities

• Excellent verbal and written communication skills
• Excellent computer skills with knowledge of various software applications
• Knowledge of various insurance requirements
• Excellent interpersonal skills
• Ability to meet demanding deadlines and balance multiple tasks
• Detail oriented with excellent organizational and prioritization skills
• Must demonstrate computer proficiency through efficient use of the electronic medical record, patient registration/billing system, email, SSMC intranet & other computer software as required

TBD