A/R Specialist

Scarritt; Tucson, Northern (AZ, KY); Hybrid; USD 21,000 - 34,000; Full time

Job summary

Scarritt Group in Tucson, AZ is seeking an Accounts Receivable Specialist to join our Finance/Accounting team. You will manage billing packets, verify billing documentation, and post invoices in the Sage system, ensuring accuracy and timeliness in every step.

The role requires strong attention to detail, excellent organizational skills, and the ability to handle multiple priorities in a fast-paced environment while maintaining high data integrity.

Qualifications

• Experience with Accounts Receivable and Accounts Payable.
• Experience with billing and invoicing.
• Associate degree in a business-related discipline or equivalent relevant work experience.
• Proficiency with Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to work independently as well as collaboratively within a team.
• Ability to manage multiple priorities and meet deadlines.
• Strong sense of ownership, accountability, and follow-through.

Responsibilities

• Prepare billing packets and organize program billing folders.
• Review and verify required billing documentation, including Task Orders, Statements of Work (SOWs), and Purchase Order numbers.
• Review pre-program and billing turnover notes.
• Collect and review program invoices for accuracy and reconcile paid and unpaid costs.
• Prepare invoices and post them within the Sage accounting system.
• Prepare and post supplemental invoices as needed.
• Update Sage General Ledger reconciliation reports.
• Prepare transfers of cost as needed.
• Create and complete Profit & Loss (P&L) reports and make necessary billing adjustments.
• Prepare Cost-to-Budget Comparisons.
• Maintain supporting documentation and finalize billing files.
• Assist with client Total Spend, Cost Savings, quarterly, and annual reports.
• Support compliance documentation and reporting.
• Provide budget assistance and cost analysis as requested.
• Maintain financial records through scanning, filing, and document organization.
• Communicate with internal departments regarding billing questions or concerns.
• Assist with additional Finance/Accounting projects as assigned.

Skills

Accounts Receivable

Accounts Payable

Billing and Invoicing

Excel

Word

Outlook

PowerPoint

Organizational skills

Education

Associate degree in business

Bachelor's degree (preferred)

Tools

Sage accounting system

Job description

Join a Global Leader in Clinical Meeting Planning and Patient Services. For more than 26 years, Scarritt Group has set the standard for clinical meeting planning and patient services on six continents.From full-time and part-timerolesto remote and on-site positions across the U.S. andaround the world, we’re buildingteams that keep clinical researchmoving and patient care at the center.

Explore current openingsand find whereyou fit in.

Location: Tucson, AZ / Hybrid-Remote
Department: Finance/Accounting
Pay Range: $20.00–$25.00 per hour

Position Summary

Scarritt Group is seeking a detail-oriented and organized Accounts Receivable Specialist to join our Finance/Accounting team. This position plays an important role in supporting our billing and invoicing processes, ensuring financial documentation is accurate, complete, and processed efficiently.

The ideal candidate is highly organized, comfortable working with financial data and documentation, and able to manage multiple priorities while maintaining a high level of accuracy.

Key Responsibilities

Prepare billing packets and organize program billing folders.

Review and verify required billing documentation, including Task Orders, Statements of Work (SOWs), and Purchase Order numbers.

Review pre-program and billing turnover notes.

Collect and review program invoices for accuracy and reconcile paid and unpaid costs.

Prepare invoices and post them within the Sage accounting system.

Prepare and post supplemental invoices as needed.

Update Sage General Ledger reconciliation reports.

Prepare transfers of cost as needed.

Create and complete Profit & Loss (P&L) reports and make necessary billing adjustments.

Prepare Cost-to-Budget Comparisons.

Maintain supporting documentation and finalize billing files.

Assist with client Total Spend, Cost Savings, quarterly, and annual reports.

Support compliance documentation and reporting.

Provide budget assistance and cost analysis as requested.

Maintain financial records through scanning, filing, and document organization.

Communicate with internal departments regarding billing questions or concerns.

Assist with additional Finance/Accounting projects as assigned.

Qualifications

Experience with Accounts Receivable and Accounts Payable.

Experience with billing and invoicing.

Associate degree in a business-related discipline or equivalent relevant work experience.

Proficiency with Microsoft Office, including Excel, Word, Outlook, and PowerPoint.

Strong organizational and time-management skills.

Excellent attention to detail and accuracy.

Strong written and verbal communication skills.

Ability to work independently as well as collaboratively within a team.

Ability to manage multiple priorities and meet deadlines.

Strong sense of ownership, accountability, and follow-through.

Preferred Qualifications

Bachelor's degree or other college degree.

Experience within the hospitality industry.

Experience within the pharmaceutical industry.

What We're Looking For

We're looking for someone who is dependable, detail-oriented, and comfortable working in a fast-paced environment. The successful candidate will be a proactive team member who takes ownership of their work, communicates effectively, and consistently provides excellent service to both internal and external customers.

Scarritt Group Companies is proud to be an Equal Opportunity Employer. We are committed to creating an inclusive, equitable, and accessible environment where all individuals feel respected, supported, and valued. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or expression, veteran status, or any other legally protected status.

We welcome and encourage applications from people of all backgrounds and experiences. Accommodations are available upon request for candidates taking part in all aspects of the selection process.