A/R Coordinator

Ledgent Finance & Accounting; Phoenix (AZ); On-site; USD 52,000 - 64,000; Full time

Job summary

Ledgent Finance & Accounting is seeking an Accounts Receivable Specialist for a temporary, on-site role in Phoenix, AZ. You will manage invoicing, collections, progress billings, lien administration, and support front desk duties as the first point of contact for visitors and vendors.

The ideal candidate has 2–3+ years in construction accounting, proficiency with Excel, and experience with Viewpoint/COINS or similar software.

Qualifications

• 2-3+ years of AR experience, preferably within the construction industry.
• Experience with progress billing, retention billing, and construction project accounting.
• Working knowledge of lien waivers, preliminary notices, and construction compliance requirements.
• Previous experience in a receptionist, administrative, or customer-facing role is highly preferred.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Experience with Viewpoint, COINS, or similar construction accounting software preferred.
• Familiarity with Textura and construction billing/compliance portals is a plus.
• Strong attention to detail, organizational skills, and accuracy.
• Professional communication skills and a customer-service-oriented attitude.

Responsibilities

• Manage accounts receivable functions including invoicing, collections, account reconciliations, and payment tracking.
• Prepare and process progress billings, retention billings, payment applications, and change order documentation.
• Prepare preliminary notices, lien waivers, and lien releases while ensuring compliance with applicable regulations and company policies.
• Maintain accurate project files including contracts, billing documentation, change orders, and correspondence.
• Track outstanding receivables and proactively follow up on past-due accounts.
• Reconcile the accounts receivable subledger to the general ledger and assist with month-end close activities.
• Generate aging reports, collection summaries, and financial reports for management review.
• Greet visitors, vendors, and customers in a professional and welcoming manner.
• Answer and direct incoming phone calls and provide general front office support.
• Collaborate with Project Managers, Estimating, Accounts Payable, and Accounting leadership to support project financial operations.
• Assist with audit requests and identify opportunities for process improvements within billing and reporting functions.

Skills

Accounts receivable

Billing & collections

Front desk / reception

Microsoft Excel

Construction accounting software

Tools

Viewpoint

COINS

Textura

Job description

Position Overview

Ledgent Finance & Accounting is currently seeking an experienced Accounts Receivable Specialist for a temporary opportunity with one of our clients in Phoenix, AZ. This role is ideal for someone with a background in construction accounting who is comfortable balancing billing, collections, lien administration, and customer-facing responsibilities. In addition to supporting the accounting team, this individual will be seated at the front desk and serve as the first point of contact for visitors, vendors, and guests. This is a temporary position that is 100% onsite in Phoenix, AZ.

Responsibilities

• Manage accounts receivable functions including invoicing, collections, account reconciliations, and payment tracking.
• Prepare and process progress billings, retention billings, payment applications, and change order documentation.
• Prepare preliminary notices, lien waivers, and lien releases while ensuring compliance with applicable regulations and company policies.
• Maintain accurate project files including contracts, billing documentation, change orders, and correspondence.
• Track outstanding receivables and proactively follow up on past-due accounts.
• Reconcile the accounts receivable subledger to the general ledger and assist with month-end close activities.
• Generate aging reports, collection summaries, and financial reports for management review.
• Greet visitors, vendors, and customers in a professional and welcoming manner.
• Answer and direct incoming phone calls and provide general front office support.
• Collaborate with Project Managers, Estimating, Accounts Payable, and Accounting leadership to support project financial operations.
• Assist with audit requests and identify opportunities for process improvements within billing and reporting functions.

Qualifications

• 2-3+ years of Accounts Receivable experience, preferably within the construction industry.
• Experience with progress billing, retention billing, and construction project accounting.
• Working knowledge of lien waivers, preliminary notices, and construction compliance requirements.
• Previous experience in a receptionist, administrative, or customer-facing role is highly preferred.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Experience with Viewpoint, COINS, or similar construction accounting software preferred.
• Familiarity with Textura and construction billing/compliance portals is a plus.
• Strong attention to detail, organizational skills, and accuracy.
• Professional communication skills and a customer-service-oriented attitude.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.