A/P Payroll Specialist

Insight Health Systems; Chicago (IL); On-site; USD 33,062 - 41,328; Full time

Benefits offered by this job

Paid Sick Time

Paid Vacation Time

Health, vision & dental benefits

Job summary

A healthcare organization located in Chicago is seeking an A/P Payroll Specialist responsible for processing vendor invoices and ensuring timely payments. The ideal candidate will have an Associate's degree or equivalent, with a minimum of 2 years of related experience. Required skills include detail orientation, strong analytical abilities, and proficiency with electronic Accounts Payable systems. The role offers a competitive pay range of $24.00/hr to $30.00/hr along with benefits such as paid sick time, vacation, and health coverage.

Qualifications

• Minimum 2 years of related experience, 3-5 years preferred.
• Ability to effectively use computers and spreadsheet applications.
• Experience with electronic Accounts Payable systems is required.

Responsibilities

• Process invoices for payment via Multiview Accounts Payable system.
• Respond promptly to internal and external vendor inquiries.
• Maintain vendor data/records for accuracy and completeness.

Skills

Detail oriented

Analytical ability

Flexible with working hours

Interpersonal skills

Education

Associate's degree (AA) or equivalent

High school graduate or equivalent

Tools

Electronic Accounts Payable systems

Microsoft Office software

Job description

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Pay Range

This range is provided by Insight Health Systems. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base Pay Range

$24.00/hr - $30.00/hr

General Summary

Under the supervision of the Accounts Payable/Payroll Manager, the Accounts Payable Specialist will process vendor invoices/purchase orders via the Multiview Accounts Payable system to ensure correct and timely payment to vendors. Answer employee and vendor questions regarding payment terms and policies. Demonstrate Insight Chicago Mission and core values (Execution, Loyalty, Innovation, Teamwork, Adaptability, Ethics & Integrity, Love and Energy).

These duties are to be performed in a highly confidential manner, in accordance with the mission, values and behaviors of Insight Chicago Hospital and Medical Center. Employees are further expected to provide a high quality of care, service, and kindness toward all patients, staff, physicians, volunteers and guests.

Responsibilities

• Process invoices for payment via Multiview Accounts Payable system and processing Purchase Orders via Purchasing system which includes 3-way matching from various vendors.
• Interact/Follow up with purchasing and other departments regarding purchase order/invoice discrepancies such as price and/or quantity issues.
• Review invoices / check requests for mathematical accuracy, proper authorization approval, sufficient documentation, and reasonableness of general ledger account distribution.
• Process Accounts Payable weekly check run (Manual checks and EFT), attach appropriate documents to the check copies and reconcile to the check register.
• Respond promptly to internal and external vendor inquiries (email, phone, or in-person).
• Maintain Accounts Payable system and related files and records.
• Maintain vendor data/records for accuracy and completeness in Lawson Accounts/Multi View Payable system.
• Review and/or update vendor 1099 coding classification in Multiview Accounts Payable system.
• Perform other related duties as assigned and/or requested.
• FTE: 8:30 a.m.-5:00 p.m.

Required Knowledge, Skills & Abilities

• Detail oriented.
• Analytical ability to resolve vendor payment problems by reviewing records and reports, identifying errors, and correcting errors.
• Ability to effectively use computers and working knowledge of spreadsheet applications to perform data entry and analysis.
• Be flexible with working long hours and on other projects when needed.
• Interpersonal skills sufficient to handle employee and vendor complaints and to explain account payable policies and procedures to all levels of hospital personnel, including confidential information.

Education and Experience

• Associate's degree (AA) or equivalent (Preferred).
• High school graduate or equivalent (Required).
• 2 years of related experience (Minimum).
• 3-5 years of related experience (Preferred).
• Experience with electronic Accounts Payable systems (Required).
• Experience with Microsoft Office software (Preferred).

Benefits

• Paid Sick Time - effective 90 days after employment.
• Paid Vacation Time - effective 90 days after employment.
• Health, vision & dental benefits - eligible at 30 days, following the 1st of the following month.
• Short and long-term disability and basic life insurance - after 30 days of employment.

Insight Employees are required to be vaccinated for COVID-19 as a condition of employment, subject to accommodation for medical or sincerely held religious beliefs.

Insight is an equal opportunity employer and values workplace diversity!