A/P Clerk

Siegel Group Nevada; Las Vegas (NV); On-site; USD 42,000 - 64,000; Full time

Job summary

Siegel Group Nevada in Las Vegas, NV seeks a Full-Cycle Accounts Payable Clerk to join a fast-paced accounting team. The role emphasizes accuracy, confidentiality, and timely payments, handling high-volume AP and complex vendor inquiries.

The ideal candidate will manage invoices, payments, and reports while maintaining clean vendor records and strong communication with managers and vendors. This position requires flexibility and reliability in a dynamic property-management setting.

Qualifications

• Minimum of three years of accounting or accounts payable experience in a high-volume environment.
• Strong knowledge of accounts payable procedures and accounting practices.
• Proficient in Microsoft Word, Excel, and Outlook.

Responsibilities

• Process vendor invoices and check requests with proper documentation.
• Manage payment processing, tracking, and mailing of vendor payments.
• Prepare weekly to biweekly payment reports for review and approval.
• Monitor vendor accounts, contracts, and recurring billings for current status.
• Communicate professionally with vendors, managers, and leadership about payment status.
• Resolve billing discrepancies and missing invoices promptly.
• Maintain vendor records in Sage Intacct, QuickBooks Online, and R365.

Skills

Detail-oriented

Interpersonal skills

Communication skills

Organizational skills

Time management

Confidentiality

Problem solving

Team collaboration

Education

High school diploma or equivalent

Tools

Sage Intacct

QuickBooks Online

R365 (Restaurant365)

Job description

Job Details: Job Location: Las Vegas, NV 89169, Full-Cycle Accounts Payable Clerk

We are seeking a highly organized, detail-oriented, and dependable Full-Cycle Accounts Payable Clerk to join our accounting team. The ideal candidate will have experience managing high-volume accounts payable functions, meeting tight deadlines, and working effectively in a fast-paced environment.

This position requires strong organizational, communication, and problem-solving skills, along with the ability to manage multiple priorities while maintaining accuracy, efficiency, and confidentiality.

Key Competencies

• Exceptional attention to detail and accuracy.
• Strong interpersonal and customer service skills.
• Excellent written and verbal communication skills.
• Strong organizational and problem-solving abilities.
• Ability to prioritize and manage multiple responsibilities.
• Sound judgment and discretion when handling confidential information.
• Effective time management and ability to meet strict deadlines.
• Ability to work independently and collaboratively in a team environment.

Essential Duties and Responsibilities

• Process vendor invoices and check requests, including reviewing, scanning, coding, entering, and verifying appropriate supporting documentation.
• Manage the preparation, processing, tracking, and mailing of vendor payments and checks.
• Prepare weekly to biweekly scheduled payment reports for invoice review and approval.
• Monitor vendor accounts, contracts, and recurring billings to ensure invoices are processed and payments remain current.
• Communicate professionally with vendors, property managers, and upper management regarding payment status, account inquiries, and other related matters.
• Research and resolve billing discrepancies, missing invoices, outstanding checks, and other accounts payable issues.
• Coordinate the setup, transfer, and maintenance of utility accounts.
• Establish and maintain automatic, electronic, and recurring vendor payments.
• Maintain and organize unpaid invoice files and supporting documentation.
• Process vendor address changes for new and existing associations.
• Request, collect, and track vendor W-9 forms and assist with the preparation and processing of annual 1099 forms.
• Establish, update, and maintain accurate vendor records and contact information in Sage Intacct, QuickBooks Online, and R365.
• Perform additional accounting and administrative duties as assigned.

Qualifications: Minimum Qualifications

• Minimum of three years of accounting or accounts payable experience in a high-volume environment.
• High school diploma or equivalent required.
• Working knowledge of accounts payable procedures and accounting practices.
• Intermediate proficiency in Microsoft Word, Excel, and Outlook.
• Experience operating standard office equipment, including copiers, fax machines, and multi-line telephone systems.
• Strong customer service and vendor communication skills.
• Accurate and efficient data entry skills.
• Ability to work flexible hours and overtime as needed.

Work Environment and Expectations

The successful candidate must be comfortable working in a fast-paced accounting environment with high invoice volumes and strict payment deadlines. The position requires flexibility, initiative, accuracy, and the ability to adapt to changing priorities while maintaining a high level of professionalism and customer service.

Preferred Qualifications

• Experience with Sage Intacct.
• Experience with QuickBooks Online yet not required.
• Experience with R365 (Restaurant365) yet not required.