A/E Contracts & Billing Coordinator

HFS Company; San Antonio (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

A growing engineering firm in San Antonio seeks an Architectural and Engineering Operations Coordinator to manage contracts and invoicing, coordinate with project managers and subcontractors, and provide comprehensive administrative support. The ideal candidate has a Bachelor's degree, 5+ years of experience in contract management, and proficiency in Excel. This role involves working in a collaborative office environment with opportunities for development and engagement within the company.

Qualifications

• 5+ years administrative contract and project support experience.
• 3+ years of detailed invoicing/billing experience.
• Government contracting and FAR experience preferred.
• Certified Associate in Project Management (CAPM) desirable.

Responsibilities

• Manage and track all Architectural and Engineering contract data.
• Produce monthly invoices to clients and process payments.
• Support A/E Project Managers and coordinate with subcontractors.
• Prepare and format proposals for A/E projects.

Skills

Excellent verbal and written communication skills

Strong organization and planning skills

Analytical thinking

Proficient with Excel

Experience with Microsoft 365 and SharePoint

Education

Bachelor's degree in business, communications, or marketing

Tools

Excel

Word

Adobe Acrobat

Salesforce

Job description

A growing engineering firm in San Antonio seeks an Architectural and Engineering Operations Coordinator to manage contracts and invoicing, coordinate with project managers and subcontractors, and provide comprehensive administrative support. The ideal candidate has a Bachelor's degree, 5+ years of experience in contract management, and proficiency in Excel. This role involves working in a collaborative office environment with opportunities for development and engagement within the company.