A/A Administrative Aide

General Dynamics Electric Boat; Groton (CT); On-site; USD 42,000 - 62,000; Full time

Job summary

General Dynamics Electric Boat in Groton, CT, is seeking an Administrative Aide to support the D403 Technical Services department. The role emphasizes accuracy in handling technical documents, shipping paperwork, and document management, in a team-based office setting.

The ideal candidate will have 2–5 years of administrative experience, strong word processing speed, and proficiency in Word, Excel, and Outlook, plus the ability to lift up to 40 lbs and work collaboratively within cross-trained

Qualifications

• High School Diploma or GED required.
• 2-5 years of administrative experience required.
• Demonstrate error-free word processing (45 wpm minimum).
• Physically able to lift/move boxes up to 40 lbs.
• Proper lifting skills and ability to move boxes with a hand-truck/dolly.

Responsibilities

• Quality checks of technical documents.
• Distribution of internal and external correspondence.
• Technical manual maintenance and distribution.
• Preparing shipping documentation, packaging, wrapping and labeling heavy boxes (40 lbs.) for shipment verification of technical documents prior to shipping; and filing/record keeping.
• Share office responsibilities with a group of Administrative Aides; cross-training of all office functions to ensure full coverage.

Skills

Detail-oriented

Team player

Verbal communication

Written communication

Grammar and punctuation

Adaptability

Microsoft Word

Microsoft Excel

Microsoft Outlook

Education

High School Diploma or GED

Job description

Overview

General Dynamics Electric Boat, the nation's premier designer and builder of nuclear submarines, is seeking a highly organized and dedicated Administrative Aide to fill a pivotal position within the D403 Technical Services department.

Responsibilities include, but are not limited to:

• Quality checks of technical documents
• Distribution of internal and external correspondence
• Technical manual maintenance and distribution
• Preparing shipping documentation, packaging, wrapping and labeling heavy boxes (40 lbs.) for shipment verification of technical documents prior to shipping; and filing/record keeping.

The selected candidate will share office responsibilities with a group of Administrative Aides, so a desire to work as part of a team is essential. Cross training of all office functions is required to ensure full coverage of responsibilities. Knowledge of Microsoft Word, Excel, and Outlook software is essential to be successful in this role.

Qualifications

Required:

• High School Diploma or GED
• 2-5 years of administrative experience
• Candidate must demonstrate error-free word processing capabilities (45 wpm minimum)
• Physically able to lift/wrap/move boxes up to 40 lbs. to prepare them for shipping
• Proper lifting skills and the ability to move boxes using a hand-truck/dolly

Preferred:

• 3-5 years in an administrative role, particularly within a technical, quality control, or document management environment.
• Experience with document quality checks or similar tasks that require a high level of accuracy
• Prior experience in a role that involved physical demands, such as handling and packaging heavy boxes.

Skills

• Detail-oriented, methodical and organized
• A positive attitude and the ability to work well with others - a team player
• Well-developed verbal and written communication skills
• Excellent grammar, spelling and proper punctuation abilities
• Flexibility, adaptability, and a willingness to learn

Physical Qualifications

• Color Vision
• Kneeling
• Light Lifting
• Medium Lifting
• Pulling
• Pushing
• Reaching
• Stooping

Environmental Attributes

• Dusty
• Inside