4-H Data and Event Coordinator

Purdue University; West Lafayette (IN); On-site; USD 55,000 - 75,000; Full time

Job summary

Purdue University in West Lafayette is seeking a 4-H Data and Event Coordinator to lead data reporting and accountability, and manage 4-H events with minimal supervision.

The role involves end-user support, training delivery, data system administration, and collaboration with staff and external partners to ensure successful statewide and local events.

Qualifications

• Master’s degree in communications, management, education or related field is required.
• 6 months of experience with analyzing data and event management.
• In lieu of degree, an equivalent combination of education and experience may be considered (Bachelor’s + 2.5 years).
• Demonstrated ability to develop and maintain positive relationships with diverse stakeholders.
• Strong planning, communication, leadership, teamwork and group-process skills.
• Understanding of data utilization to demonstrate programmatic impact.

Responsibilities

• Ensuring end-user support for the 4-H data management systems for Extension staff and clientele.
• Guiding end users in accessing the system for events and activities; end users include county staff, guardians, volunteers, and staff.
• Managing data and databases to ensure proper tracking and documentation and handling support requests.
• Facilitating changes in the data management system based on data collection and decisions.
• Creating Purdue Extension-specific, accessible documentation for staff.
• Troubleshooting and updating FAQs for end users.
• Determining delivery methods for system training and communication.
• Developing and conducting online training opportunities for staff.
• Identifying unique needs and maintaining responsiveness to issues.
• Providing leadership to set up data management system applications for statewide events and activities, including registrations and fees.
• Developing and running data reports for business office, campus faculty and staff, and Extension leadership.

Skills

Planning and communication

Attention to detail

Leadership

Teamwork

Group process skills

Education

Master's degree in communications, management, education or related field

Equivalent combination of education and experience (Bachelor's + 2.5 years)

Job description

Job Title: 4-H Data and Event Coordinator

City: West Lafayette

Job Description:

Job Summary

The department of Cooperative Extension Services (CES) is seeking a 4-H Data and Event Coordinator. With minimal supervision, you will provide leadership to the Indiana 4-H Youth Development Program in reporting and accountability and event management.

What You'll Be Doing:

• Ensuring end-user support for the 4-H data management systems, including both Extension staff and Extension clientele
• Guiding end users in accessing the system for a variety of functions including 4-H events and activities. End users include county extension office staff, guardians of 4-H participants, volunteers, and other professional and support staff
• Managing the data and databases to ensure proper tracking and documentation and end-user support requests
• Facilitating changes in the data management system based on data collection, end user requests and State 4-H Office decisions
• Creating Purdue Extension-specific, accessible documentation for staff implementation of data management system setup and functionality
• Troubleshooting, creating, and updating FAQs for end users
• Determining appropriate delivery methods for system training and communication
• Developing and conducting online training opportunities for staff related to the system’s functionality; new employees enter the system monthly
• Identifying unique needs and maintaining responsiveness to emerging issues
• Providing leadership and oversight to set up and facilitate the use of the data management system’s applications for state 4-H statewide events and activities, such as the State Fair, camps, and Career Development Events, as well as smaller local events, which may include processing the collection of registrations and fees
• Developing and running standard and specific 4-H data requests and reports for business office, campus faculty and staff, and Extension leadership

What We’re Looking For:

• Master’s degree in communications, management, education or related field
• 6 months of experience with analyzing data and event management
• In lieu of degree, an equivalent combination of education and experience may also be considered. (Bachelors degree + 2.5 years of experience)
• Demonstrated ability to develop and maintain positive relationships with a diverse audience of internal and external stakeholders
• Strong planning and communication skills, attention to detail, leadership, teamwork and group process skills
• Understanding of importance of data utilization to demonstrate programmatic impact
• Ability to analyze data
• Ability to work with minimal supervision, including prioritizing workloads to meet deadlines

What We'd Like You to Know:

• Purdue will not sponsor employment authorization for this position
• A background check and MVR check is required for employment in this position
• Please attach the names and email addresses of at least three (3) references. As the application review process moves forward, an e-Reference form may be sent to the references for completion
• FLSA: Exempt (Not eligible for overtime)
• Retirement Eligibility: Defined Contribution Waiting Period