4-H Associate Program Administrator - Benton and Warren Counties

Purdue Extension; West Lafayette (IN); On-site; USD 42,000 - 60,000; Full time

Job summary

Purdue Extension in Fowler, IN seeks a 4-H Associate Program Administrator to manage day-to-day local 4-H operations, enroll youth, recruit volunteers, and coordinate clubs and events. The role interfaces with Extension staff to connect Purdue research with Indiana residents, ensuring policy adherence and effective program delivery.

The position requires a Bachelor's degree and at least 6 months of relevant experience, with strong communication and organizational skills preferred.

Qualifications

• 6 months of experience in educational program management or volunteerism or organizational systems.
• Ability to follow established procedures while prioritizing workloads to meet deadlines.
• Knowledge of computer technology for reports, data analysis, email and internet use.
• Strong written and verbal communication with clientele and stakeholders.

Responsibilities

• Manage 4-H youth enrollment and recruitment using the local database and event software.
• Recruit and identify adult volunteers to support the 4-H mission.
• Oversee club processes, tasks, finances, and reporting requirements.
• Serve as primary contact for volunteers and onboarding.
• Coordinate communications for the local 4-H program and events.
• Promote opportunities to stakeholders and potential audiences.
• Identify and recruit volunteers, review qualifications and background checks.
• Maintain connections with local 4-H Affiliates and partners.
• Support local communications and marketing materials for the program.

Skills

Enrollment management

Volunteer recruitment

Community outreach

Communication

Data reporting

Team coordination

Education

Bachelor's degree

Tools

4-H Database

Event management software

MS Office

Job description

The 4-H Associate Program Administrator is a professional role responsible for day-to-day management of the local 4-H program. This position supports Extension staff to provide the link between Land Grant University research and Indiana residents by providing local access to 4-H programs and experiences. The 4-H Associate Program Administrator will ensure State 4-H and university policies and procedures are implemented and identify local needs for regional or state support. This position also focuses on supporting the local 4-H program which includes managing youth enrollment, community clubs, volunteer onboarding and enrollment by following established procedures. With immediate supervision, the Associate Program Administrator may also be responsible for program communications and must exhibit exemplary people skills to both organize and recruit operational support and audiences for educational opportunities and experiences.

Job Description

The 4-H Associate Program Administrator is a professional role responsible for day-to-day management of the local 4-H program. This position supports Extension staff to provide the link between Land Grant University research and Indiana residents by providing local access to 4-H programs and experiences. The 4-H Associate Program Administrator will ensure State 4-H and university policies and procedures are implemented and identify local needs for regional or state support. This position also focuses on supporting the local 4-H program which includes managing youth enrollment, community clubs, volunteer onboarding and enrollment by following established procedures. With immediate supervision, the Associate Program Administrator may also be responsible for program communications and must exhibit exemplary people skills to both organize and recruit operational support and audiences for educational opportunities and experiences.

What You'll Be Doing

• Using established procedures to manage 4-H youth enrollment and recruitment. This includes managing the local 4-H Database, Event Management software, and communicating throughout the 4-H year through various channels
• Managing, recruiting and identifying adult volunteers to help carry out the Purdue Extension and Indiana 4-H Youth Development mission
• Managing 4-H club processes, supporting volunteers with annual club tasks including financial and reporting requirements
• Serving as the primary recruitment, onboarding, and direct contact for local volunteers
• Identifying potential volunteers, reviews qualifications and background checks to match volunteers with roles
• Supporting, coordinating and communicating opportunities for the local culminating event (showcase/fair)
• Elevating concerns and issues as necessary
• Making individual and local efforts to recruit and reach new audiences for these opportunities
• Providing connections to existing stakeholders and programs, as well through established connection means. This may include communicating, onboarding, selecting, and vetting both youth participants and volunteers for opportunities
• Liaison with local 4-H Affiliates
• Developing regular and effective communications with clientele and working relationships with colleagues, partners and stakeholders within the community. This may include local marketing of the 4-H program through community groups, social media, community events, community partnerships, and recruiting materials.
• Promoting local, regional, state and national 4-H educational opportunities
• With immediate supervision uses establishes procedures to implement, assess, and ensure adherence to Indiana 4-H and Purdue University policies and procedures, risk management practices, youth protection policies and general programmatic oversight to the local 4-H youth development program
• Reporting compliance issues to Regional Youth Development Specialist, Area Director and the State 4-H office for management, mitigation and support

What We’re Looking For

• Bachelor’s degree
• 6 months of experience in educational program management and/or volunteerism and/or organizational systems
• Ability to follow established procedures while prioritizing workloads to meet deadlines
• Knowledge and skill with computer technology in preparing and making reports, data analysis and retrieval, email and internet applications
• Ability to effectively communicate program specific material
• Ability to work with new and existing clientele and stakeholders
• Strong communication, leadership, mentoring, and group process skills

What We’d Like You To Know

• This position is located in Fowler, IN (covering Benton and Warren Counties)
• Purdue will not sponsor employment authorization for this position
• A valid driver’s license is required for all Extension Educator positions
• A background check and MVR check is required for employment in this position
• Travel using personal vehicle (mileage reimbursement provided) and evening and weekend work is an integral part of this position
• Please attach the names and email addresses of at least three (3) references. As the application review process moves forward, an e-Reference form may be sent to the references for completion
• FLSA: Exempt (Not eligible for overtime)
• Retirement Eligibility: Defined Contribution Waiting Period