340B Program Coordinator - 2006 Madison Ave

Kids for the Future; New York (NY); On-site; USD 63,000 - 77,000; Full time

Job summary

Kids for the Future in New York is seeking a dedicated 340B accounting/administrative professional to support the 340B Pharmacy Services Director. The role focuses on billing, payments, invoices, and audits, with heavy emphasis on accurate records and compliance.

Requirements include a High School Diploma and strong Excel skills; knowledge of EPIC is a plus. The position is on-site at 2006 Madison Avenue, with responsibilities spanning audits, reporting, and vendor coordination.

Qualifications

• Knowledge of the 340B program.
• Proficient in Microsoft Excel.
• Knowledge in EPIC (preferable but not required).
• Willingness to learn new software systems and platforms.
• Ability to prioritize daily tasks and meet timely obligations and deadlines.
• Professional experience working with confidential and sensitive information.

Responsibilities

• Work with accounts receivable staff and the 340B Director to investigate and resolve discrepancies or issues related to billing and payments as well as monitor the receivable accounts to identify late payments and maintain accurate payment records.
• Assist in processing of invoices received from the wholesalers, third party administrators and vendors to the accounts payable team to be recorded in the system and paid timely.
• Review of monthly billing, payment and reimbursement activity.
• Assist 340B Director with internal and external audits done monthly and/or quarterly.
• Contact wholesalers when needed to verify pricing or obtain account information.
• Work with third party management companies to obtain necessary reports requested by the 340B Director and outside parties.
• Perform general bookkeeping and reporting on various 340B financial analysis as well as maintain organized documents and receipts.
• Assist 340B Director with contract revisions for new pharmacy opportunities.
• Assist 340B Director with onboarding and setup activities during implementation for new pharmacies.
• Communicate with internal departments to assist with routine 340B compliance inquiries.
• Preparation of documents needed for internal and external audits.
• Be a backup for day-to-day issues that arise in program.
• Assist with annual HRSA recertification completion for all covered entities and appropriately register any new sites.
• Review of 340B utilization reports.
• Assists in the monitoring and various tracking and reporting measurements to ensure compliance with the program

Skills

340B program

Excel

EPIC

Learn new software

Prioritize tasks

Confidential information

Education

High School Diploma

Associate degree in Business/Healthcare Administration or related

Tools

EPIC

MS Office

Job description

• Location 2006 Madison Avenue,New York, NY, 10035,United States
• Base Pay $70,000.00 - $70,000.00 / Year
• Employee Type FT Non-Exempt
• Required Degree High school

• Name HR
• Phone HR

This position would report to the Director of 340B Pharmacy Services. The main job duties are described below.

ESSENTIAL JOB DUTIES

• Work with accounts receivable staff and the 340B Director to investigate and resolve discrepancies or issues related to billing and payments as well as monitor the receivable accounts to identify late payments and maintain accurate payment records
• Assist in processing of invoices received from the wholesalers, third party administrators and vendors to the accounts payable team to be recorded in the system and paid timely
• Review of monthly billing, payment and reimbursement activity
• Assist 340B Director with internal and external audits done monthly and/or quarterly
• Contact wholesalers when needed to verify pricing or obtain account information
• Work with third party management companies to obtain necessary reports requested by the 340B Director and outside parties
• Perform general bookkeeping and reporting on various 340B financial analysis as well as maintain organized documents and receipts
• Assist 340B Director with contract revisions for new pharmacy opportunities
• Assist 340B Director with onboarding and setup activities during implementation for new pharmacies
• Communicate with internal departments to assist with routine 340B compliance inquiries
• Preparation of documents needed for internal and external audits
• Be a backup for day-to-day issues that arise in program
• Assist with annual HRSA recertification completion for all covered entities and appropriately register any new sites
• Review of 340B utilization reports
• Assists in the monitoring and various tracking and reporting measurements to ensure compliance with the program

KEY KNOWLEDGE, SKILLS, ABILITIES

• Knowledge of the 340B program
• Proficient in Microsoft excel
• Knowledge in EPIC (preferable but not required)
• Willingness to learn new software systems and platforms
• Ability to prioritize daily tasks and meet timely obligations and deadlines
• Professional experience working with confidential and sensitive information

EDUCATION

• High School Diploma - Required
• Associate's degree in business, Healthcare Administration or related field, or equivalent combination of education and experience - Preferred

COMPUTER PROFICIENCY

• Basic computer and internet navigational skills - Required
• Computer literacy with Windows-based operating systems and MS Office applications (Word, Excel, Outlook, PowerPoint) - Required
• Familiarity with electronic health records (EHR) technology -Preferred