306551 - Inventory Control Coordinator Senior

Advocate Health; Naperville (IL); On-site; USD 60,000 - 80,000; Full time

Job summary

Advocate Health in Naperville, IL seeks an experienced Inventory/Procurement specialist to optimize cost-effective maintenance and monitoring programs for hospital inventory. The role coordinates cross-site inventory levels, acts as the primary contact for inter-facility transfers, and resolves procurement issues with vendors and invoices.

The position requires at least a High School diploma and approximately five years of healthcare inventory management experience, with strong analytical and

Qualifications

• Requires strong knowledge of inventory control and distribution processes in a health care setting.
• Proven ability to communicate with diverse healthcare personnel and management.
• Experience using computerized purchasing and materials management systems; proficiency with MS Office.

Responsibilities

• Develops and maintains cost-effective maintenance and monitoring programs for inventory to maximize usage and minimize expenses.
• Coordinates inventory quantities across sites and serves as the main contact for inter-facility transfers.
• Resolves vendor disputes, invoice discrepancies, and emergency order processing.
• Reviews inventory levels and recommends changes or consolidations to management.
• Maintains product catalogs and electronic catalogs across systems.

Skills

Inventory management

Communication skills

Analytical skills

Detail oriented

Microsoft Office

Education

High School diploma

Tools

MS Office

Inventory management system

Job description

Major Responsibilities:

• Develops and maintains cost effective maintenance and monitoring programs for inventory in order to maximize usage and minimize expenses. Establishes a follow-up program to monitor the effectiveness of the supply systems to ensure that needs are being met.
• Coordinates the appropriate level of inventory quantities required throughout sites utilizing ASLMC Services. Serves as the main contact person for inquiries involving inventory transferred between facilities.
• Resolves various procurement issues, including but not limited to: vendor disputes, invoice discrepancies, expedited processing of emergency orders, and handling damaged or defective product.
• Reviews and recommends changes and improvements to the base Inventory data levels. Gives recommendations on inventory levels and possible consolidation opportunities to area management and Manager Central Supply for consideration.
• Serves as a procurement resource, maintaining product catalogs and/or electronic catalogs for all products.
• Develops and maintains systems to track inventory age, overstocks and vendor exchanges.
• Collaborates with Corporate Purchasing to review purchase requisitions, verify necessity of orders, place orders and ensure vendor delivery.
• Regularly produces and reviews usage and cost reports for management and the Corporate Purchasing Manager.
• Identifies product standardization and cost saving opportunities. Provides analytical data to support recommendations. Coordinates activities associated with product conversions as needed.
• Builds and maintains working relationships with vendors. Responsible for verifying and reconciling vendor credits and exchanges of product. Ensures that vendor contracts are loaded correctly into the computer systems.

Licensure, Registration, and/or Certification Required:

• None Required.

Education Required:

• High School Graduate.

Experience Required:

• Typically requires 5 years of experience in inventory management and distribution in a health care setting.

Knowledge, Skills & Abilities Required:

• Working knowledge of computerized purchasing and/or materials management/distribution systems.
• Must have excellent communication, human relations, and analytical skills to have the ability to communicate will all levels of health care personnel and professionals.
• Must be self-motivated and detail oriented.
• Basic computer skills in using Microsoft office suite.

Physical Requirements and Working Conditions:

• Must be able to sit for extended periods of time.
• Operates all equipment necessary to perform the job.
• Exposed to a normal office environment.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.