3(16) Governance Operations Analyst

Ascensus; Florida; Remote; USD 65,000 - 90,000; Full time

Job summary

Ascensus is seeking a 3(16) Governance Operations Analyst to support ERISA fiduciary operations by reviewing plan administration against documented procedures.

You will evaluate adherence, identify gaps, document outcomes, and propose next steps to bring plans into alignment while maintaining governance records. Collaboration with operations, compliance, and leadership is required, with strict handling of confidential data per Ascensus values.

Qualifications

• 1–3 years of experience in retirement operations, compliance, governance, or related field.
• Bachelor’s degree in business or related discipline, or equivalent professional experience.
• Strong attention to detail and ability to follow structured review standards.
• Experience reviewing procedures, workflows, or documentation.
• Clear written communication skills.
• Proficiency in Microsoft 365 (Excel, Word, Outlook, Teams).
• Ability to work independently while collaborating effectively with others.

Responsibilities

• Review 3(16) plans to assess adherence to documented procedures and governance standards.
• Evaluate day-to-day plan administration against established 3(16) processes.
• Identify gaps between documented procedures and actual execution.
• Document review outcomes using established frameworks and templates.
• Recommend practical next steps to address procedural gaps or inconsistencies.
• Maintain organized records supporting procedural reviews and governance oversight.
• Review and recommend updates to procedures to reflect operational practices.
• Assist in keeping governance documentation current, accurate, and clearly written.
• Support continuous improvement of procedural clarity and consistency across plans.
• Track identified procedural gaps, follow-up items, and remediation actions.
• Partner with internal stakeholders to confirm corrective steps have been completed.
• Escalate material risks or unresolved issues to management as appropriate.
• Prepare summary reports and trackers related to procedural reviews and alignment status.
• Assist with trend identification related to recurring procedural gaps.
• Serve as a resource for questions related to 3(16) procedures and governance expectations.
• Collaborate with operations, compliance, and leadership teams as needed.
• Responsible for protecting, securing, and proper handling of all confidential data held by Ascensus to ensure against unauthorized access, improper transmission, and/or unapproved disclosure of information that could result in harm to Ascensus or our clients.
• At Ascensus we are guided by our Core Values of People Matter, Quality First and Integrity Always®. They inspire us every day to prioritize an environment of respect for those we serve and one another and should be visible in your actions on a day-to-day.

Skills

Attention to detail

Clear written communication

Independent work

Collaborative skills

Education

Bachelor’s degree in business or related discipline

Tools

Microsoft 365 (Excel, Word, Outlook, Teams)

Job description

Ascensus is seeking a 3(16) Governance Operations Analyst to support ERISA fiduciary operations by reviewing plan administration against documented procedures.

You will evaluate adherence, identify gaps, document outcomes, and propose next steps to bring plans into alignment while maintaining governance records. Collaboration with operations, compliance, and leadership is required, with strict handling of confidential data per Ascensus values.