3(16) Governance Operations Analyst

Ascensus; Austin, Northern (TX, KY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Ascensus is seeking a 3(16) Governance Operations Analyst to support ERISA §3(16) fiduciary operations by evaluating plan administration against documented procedures. You will review adherence, identify gaps, and recommend concrete steps to bring plans into alignment, while maintaining governance records and collaborating with compliance and leadership teams.

The role emphasizes procedural reviews, documentation accuracy, and governance support, with a focus on improving clarity and consistency

Qualifications

• 1 to 3 years of experience in retirement operations, compliance, governance, or related field.
• Bachelor’s degree in business or related discipline, or equivalent professional experience.
• Strong attention to detail and ability to follow structured review standards.
• Experience reviewing procedures, workflows, or documentation.
• Clear written communication skills.
• Proficiency in Microsoft 365 (Excel, Word, Outlook, Teams).
• Ability to work independently while collaborating effectively with others.

Responsibilities

• Review assigned 3(16) plans to assess adherence to documented procedures and governance standards.
• Evaluate whether day-to-day plan administration aligns with established 3(16) processes.
• Identify gaps between documented procedures and actual execution.
• Document review outcomes using established frameworks and templates.
• Recommend practical next steps to address procedural gaps or inconsistencies.
• Maintain organized records supporting procedural reviews and governance oversight.
• Review and recommend updates to procedures to reflect operational practices.
• Assist in keeping governance documentation current, accurate, and clearly written.
• Support continuous improvement of procedural clarity and consistency across plans.
• Track identified procedural gaps, follow-up items, and remediation actions.
• Partner with internal stakeholders to confirm corrective steps have been completed.
• Escalate material risks or unresolved issues to management as appropriate.
• Prepare summary reports and trackers related to procedural reviews and alignment status.
• Assist with trend identification related to recurring procedural gaps.
• Serve as a resource for questions related to 3(16) procedures and governance expectations.
• Collaborate with operations, compliance, and leadership teams as needed.

Skills

Attention to detail

Clear written communication

Procedural review

Microsoft 365

Education

Bachelor’s degree in business or related field

Tools

Microsoft 365 (Excel, Word, Outlook, Teams)

Job description

Ascensus is seeking a 3(16) Governance Operations Analyst to support ERISA §3(16) fiduciary operations by evaluating plan administration against documented procedures. You will review adherence, identify gaps, and recommend concrete steps to bring plans into alignment, while maintaining governance records and collaborating with compliance and leadership teams.

The role emphasizes procedural reviews, documentation accuracy, and governance support, with a focus on improving clarity and consistency