2nd Purser

Crew Life at Sea Ltd.; Miami (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Crew Life at Sea Ltd. in Miami (US) seeks a proactive operations lead for the Crew Office to manage payroll, sign-on/off, visas, crew movement, and related administrative tasks aboard ships.

You will supervise delegated roles, ensure compliance with US tax requirements, coordinate with port agents and shore HR, and uphold safety and pollution prevention rules while maintaining accurate records.

Responsibilities

• Pro-active approach to problem solving in payroll and crew admin.
• Treats crew members as internal customers and ensures their needs are met.
• Overall responsibility for operations within the Crew Office.
• Supervise, train and guide Second Purser Crew and Crew Administrator.
• Audit Crew Administrator and Second Purser floats for accuracy.
• Manage ship clearance for crew related matters.
• Arrange visas with port agents for crew sign-offs.
• Attend ships clearance activities and resolve crew issues with agents and authorities.
• Coordinate transportation and hotel for sign-off crew with port agents.
• Oversee sign-on/off procedures and briefing schedules.
• Escort crew through port terminals in US ports.
• Assist with payroll queries during Crew Office hours.
• Process all FOB (fund on board) requests and ensure criteria are met.
• Authorize passports with department head’s authority.
• Distribute vacation schedules and communicate with shore HR.
• Assign crew cabin allocations and uniform requisitions.
• Ensure payroll contracts are activated in MXP and related systems.
• Review and balance payroll reports and EOM/MID processes.
• Balance cash advances and prepare EOM payroll packages for signatures.
• Retain/destroy payroll documents per retention policy.
• Facilitate training of new Crew Pursers and support staff.
• Participate in crew safety drills following ship command instructions.
• Comply with company safety and pollution prevention regulations.

Job description

• Pro-active approach to problem solving;
• Treats crew members as the internal customer
• Ultimately Responsible for all operations within the Crew Office.
• Supervise, train and guide Second Purser Crew and Crew Administrator.
• Audit Crew Administrator and Second Purser Crew floats.
• Responsible for ships clearance for all crew related matters.
• Arrange visas with port agents for crew sign offs.
• Attend ship's clearance taking care of all crew related issues with agents and authorities.
• Arrange transportation and hotel for sign off crew members with port agent.
• Crew departure tasks with exception of sending / distribution of crew manifests & movement.
• Sign on crew members.
• Ensure all Sign on procedures are completed correctly after sign on.
• Ensure all Sign off procedures are completed correctly after sign off.
• Schedule and lead the sign off briefing.
• Escort crew through the terminal in US ports.
• Assist crew with payroll queries during crew office hours.
• Process all FOB requests, ensuring correct criteria etc.
• Authorize passports to crew with Department head's authority.
• Vacation schedule send out, collate comments, requests etc. and communicate with shore side HR.
• Crew Cabin Assignments.
• OCI Uniform requisitions for replacement uniforms and ensure all parameters are met etc.
• Ultimately responsible for the Entire Payroll process.
• Activate crew payroll contracts in MXP.
• Review expense Reports prepared by Second Purser Crew prior to requesting Chief Purser signature.
• Verify US taxes have been deducted for all US residents on payroll by comparing to MXP tax report for those with SS #s.
• Double check Crew sign off dates to payroll ending dates and ensure the sign off pay calculation is correct.
• All bank wires set up, approval and balancing mid and eom reports in MXP.
• All Administration in Travel Ex website for mid month wires.
• Run & Balance all Mid and EOM reports.
• Check the balance of Payroll Journal Entry to Additions & Deductions Sheet.
• Double check the 12 months contract paid onboard in the current month.
• Balance cash advance to actual cash after sign offs, Mid and EOM cash advances.
• Prepare EOM payroll package and obtain Chief Purser signature.
• Ensure all payroll packages are retained / destroyed in accordance with the retention policy
• Facilitates the training of new Crew Pursers;
• Train and support Second Purser Crew and Crew Administrator
• Will participate in crew and passenger safety drills according to instructions from ship's command;
• Comply with company safety and pollution prevention regulations;