260855 (KA) Materials Management Officer

NHS Ayrshire & Arran; Edinburgh (IN); On-site; USD 34,000 - 45,000; Full time

Job summary

NHS Ayrshire & Arran is seeking a Materials Management Officer to manage stock levels and product distribution across theatres, wards and departments. You will work with ward product systems and liaise with the National Distribution Centre to ensure supplies meet clinical needs.

The role focuses on accurate demand capture, timely replenishment, and effective customer service to support patient care. PVG scheme membership is required and located at the hospital site.

Responsibilities

• Work closely with staff from the National Distribution Centre within Customer Services and Logistics.
• Be allocated a range of theatres, wards and departments, primarily responsible for the Materials Management Service.
• Based locally at the hospital with access to computer systems and equipment to deliver Ward Product Management service.
• Provide a service to twenty or more wards/departments within a typical working week.
• Review current ward stock levels on a scheduled basis.
• Initiate replenishment to agreed levels per NHS Lothian Supply Chain policies.

Skills

Stock control

Customer service

Healthcare logistics

Tools

Ward Product Management System

Ward Materials Management System

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

In line with the current UK Immigration Rules, this post does not meet the eligibility criteria for a Certificate of Sponsorship to support a Skilled Worker Visa or a Health & Care Worker Visa. Overseas nationals should review alternative immigration options before applying for this role. Further information: www.gov.uk/browse/visas-immigration.

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To provide an effective materials management service for theatres, wards and departments by managing all product stock levels, stock location details, demand capture, distribution of goods supplied through the Ward Materials Management systems dealing with receipt, returns and resolution of complaints as well as conducting periodic reviews of ward stock levels in line with an agreed schedule.

Record accurately the product demand through the efficient use of the Ward Product Management System. Customer service is a large part of the role, ensuring all customers have supplies in the right quantity, quality, place and time, to support clinical services and to resolve complaints and to liaise with suppliers accordingly.

Failure to discharge duties effectively would impact on the ability of clinical front line services to operate and have an impact on patient care.

As part of the role of Materials Management Officer the post holder will:

• Work closely with staff from the National Distribution Centre within Customer Services and Logistics.
• Be allocated a range of theatres, wards and departments, for which they will be primarily responsible for the Materials Management Service provided to them.
• They will be based locally at the hospital with appropriate access to all computer systems and equipment required to deliver the Ward Product Management service.
• Provide a service to twenty or more wards / departments within a typical working week.
• Review current ward stock levels on a scheduled basis.
• Initiate the process to replenish products to agreed levels ensuring that requisitions are channelled in the appropriate way this channel will be dictated by NHS Lothian Supply Chain policies and procedures.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to check this as well as what your responsibilities include can be found in the further information for this vacancy.

We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

This post requires the post holder to have a PVG Scheme membership/record. If the post holder is not a current PVG member for the required regulatory group (i.e. child and/or adult) then an application will need to be made to Disclosure Scotland and deemed satisfactory before they can begin in post.

For further information on what is included in the role and what skills/experience are being looked for, if after reading this information you have any questions, please contact Roddy Reid 0131 242 7110