25Live Scheduling System Administrator

Pepperdine University; Malibu (CA); On-site; USD 63,000 - 77,000; Full time

Job summary

Pepperdine University is seeking a Space Management Specialist to drive institutional space planning and optimize utilization across all facilities in Malibu. You will leverage 25Live to analyze data, produce high-level reports, and implement campus-wide space standards.

The role requires collaboration with stakeholders on long-term growth planning, and you will train users, manage security, and oversee platform integrations. Regular, exempt, 40-hour weeks; pay rate around $70k–$70,304 per year.

Qualifications

• Bachelor’s Degree.
• 3 years of relevant experience in a professional work environment.
• Exceptional organization, planning, and time-management skills.
• Superior attention to detail.
• Excellent oral and written communication skills.
• High level of discretion and confidentiality.
• Ability to manage competing priorities and meet deadlines with responsiveness and sound judgment.
• Ability to quickly learn new processes, procedures, and to learn and master new software and software features and adapt to frequent changes.
• Ability to work both independently and as part of a team.
• Creative and solutions-oriented approach to interpersonal and technological problem-solving.
• Interpret and dissect data into easily digestible reports at a proficient level.
• Exceptional aptitude for customer service.
• High levels of initiative, commitment to excellence, and a proactive approach to work.

Responsibilities

• Administer, organize, manage, and ensure functionality of the 25Live scheduling system and PeopleSoft integration.
• Develop space management analysis, run scenarios, and provide reports.
• Serve as the designated trainer and main point of contact for the 25Live platform; develop training and design user guides for Pepperdine community.
• Discover, learn, test, and implement new 25Live functionality.
• Identify and implement best practices and policies; ensure existing processes are followed.
• Manage and update users and objects security.
• Perform other duties as assigned.
• Uphold University mission through work performed.

Skills

25Live

Project coordination

Data analysis

Microsoft Office

Google Workspace

Training

Education

Bachelor's Degree

Tools

25Live

Job description

Under the direct supervision of the Assistant Director of Design and Space Management, drive institutional space management and space planning strategies across all university facilities. Leverage the 25Live platform to execute a broad, global approach to maximizing space utilization across campuses, synthesizing utilization data, producing high-level analytical reports, and implementing campus-wide space standards. Collaborate closely with key stakeholders on long-term growth planning, oversee stakeholder platform training, and act as the primary liaison for system administration and vendor integrations.

Duties

• Responsible for the administration, organization, management, and functionality of the University's scheduling software system, 25Live, and PeopleSoft integration.
• Develop space management analysis, run scenarios, and provide reports.
• Serve as the designated trainer and main point of contact for the 25Live platform for the University. Develop and execute training and design user guides for the Pepperdine community.
• Responsible for discovering, learning, testing, and implementing new 25Live functionality.
• Identify and assist in implementing best practices/policies, ensuring existing processes and procedures are followed.
• Manage and update users and objects security.
• Perform other duties as assigned.
• Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required:

• Bachelor’s Degree.
• 3 years of relevant experience in a professional work environment.
• Exceptional organization, planning, and time-management skills.
• Superior attention to detail.
• Excellent oral and written communication skills.
• High level of discretion and confidentiality.
• Ability to manage competing priorities and meet deadlines with responsiveness and sound judgment.
• Ability to quickly learn new processes, procedures, and to learn and master new software and software features and adapt to frequent changes.
• Ability to work both independently and as part of a team.
• Creative and solutions-oriented approach to interpersonal and technological problem-solving.
• Interpret and dissect data into easily digestible reports at a proficient level.
• Exceptional aptitude for customer service.
• High levels of initiative, commitment to excellence, and a proactive approach to work.
• Joyful and optimistic demeanor.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and Google Suite.

Preferred:

• Bachelor’s Degree in Computer Science.
• Experience with scheduling software platforms (25Live experience is strongly preferred).

This is a Regular, Exempt, 40 hour per week position.

Expected Pay Rate: $70,304 per year

The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.

Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law. Pepperdine is committed to providing a work environment free from all forms of unlawful discrimination and harassment. Engaging in unlawful discrimination or harassment will result in appropriate disciplinary action, up to and including dismissal from the University.

Pepperdine is religiously affiliated with the Churches of Christ. It is the purpose of Pepperdine to pursue the very highest employment and academic standards within a context that celebrates and extends the spiritual and ethical ideals of the Christian faith. While students, faculty, and staff represent many religious backgrounds, Pepperdine is permitted under applicable law and reserves the right to seek, hire, and promote persons who support the goals and mission of the institution, including the right to prefer co-religionists who support Pepperdine's Christian mission.

Qualified individuals should be able to show respect for workplace differences, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. The University conducts such screenings in compliance with applicable laws and with the objectives of evaluating risk and supporting a safe environment for students, faculty, staff, and guests; safeguarding key University assets including people, property, information, and the University’s reputation; and providing comprehensive job-related information to University leaders to enable them to make prudent hiring decisions. Individuals will be required to disclose any criminal convictions on a designated form after receiving a conditional offer of employment; failure to disclose accurate information may result in withdrawal of the offer or termination of employment. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws, including the Los Angeles County Fair Chance Ordinance.