230 Day Administrative Assistant 4

Usd 259; Wichita (KS); On-site; USD 34,000 - 52,000; Full time

Job summary

USD 259 in Wichita, KS is seeking an Administrative Assistant 4 to perform general clerical duties, answer phones, manage electronic filing, and distribute mail.

You will use Word, Excel, Outlook, and PowerPoint; maintain databases and presentations; assist with equipment purchases and inventory; travel between sites may be required. A high school diploma or GED and at least six months of experience are required.

Qualifications

• Ability to communicate effectively both verbally and in writing with staff and customers.
• Intermediate computer proficiency and ability to use MS Word, Excel, Outlook, and PowerPoint.
• Discretion and confidentiality in handling information and materials.

Responsibilities

• Assist with copying and distribution of documents and materials for staff.
• Assist in purchasing equipment and maintain inventory of office equipment.
• Maintain databases, spreadsheets, letters/memos and presentations.

Skills

Verbal & written communication

Customer service

Professionalism

Confidentiality

Learning agility

Education

High School diploma or GED

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Job Description - 230 Day Administrative Assistant 4 (14486)

Job Title:

Administrative Assistant 4

Position Function:

Performs general clerical duties, some of a confidential nature which may be required but not limited to answering phones, intermediate computer functions, typing, electronic filing, copying, scanning, and distributing mail.

Essential Performance Responsibilities:

• Assists with copying and distribution of documents and other materials for administrative and clerical staff
• Assist in purchasing equipment and maintain inventory of current office equipment
• Maintain databases, spreadsheets, letters/memos and presentations

Additional Duties:

Assists with additional duties as assigned by Supervisor.

Equipment:

This position may require the ability to use office equipment such as computers, copiers, scanners, and fax machine. Must always comply with WPS guidelines for equipment use.

Travel:

Limited travel between schools and central offices may be required.

Physical and Mental Demands:

• Work in standard office and school building environments
• Additional demands upon request of Supervisor

Knowledge, Skills, and Abilities:

• Ability to communicate effectively both verbally and written to communicate with others inside and outside of the organization for the purpose of giving and obtaining information
• Intermediate computer proficiency and the ability to effectively use Microsoft Word, Excel, Outlook, and PowerPoint, which will be determined and validated by testing
• Use of good judgment and the capability to research and analyze information in order to make decisions on recurring assignments
• Ability to communicate effectively with a supervisor when their discretion is needed
• Ability to provide exceptional customer service
• Displays eagerness and the ability to learn new methods, procedures, and techniques
• Displays a significant degree of professionalism and confidentiality
• Ability to conform to proper standards of professional dress and appearance
• Knowledge of company's mission, purpose, goals and the role of every employee in achieving each of them

Interrelations:

• Contact with personnel within the district and with customers and vendors
• Will be working under the direct supervision of the department supervisor in order to complete day to day tasks
• Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy
• Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues
• Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service

Employee Punctuality and Appearance:

• In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave
• Any deviation from assigned hours must have prior approval from the employee's supervisor or building administrator
• All employees are required to report to work dressed in a manner that reflects a positive image of USD 259 and is appropriate for their position

Qualification Profile:

• A High School education or GED
• A minimum of six months experience are required for this position