21st Century Program Manager

Clarke County School District; Georgia; On-site; USD 60,000 - 85,000; Full time

Job summary

Clarke County School District in Georgia seeks a 21st Century Program Manager to coordinate the 21st Century Community Learning Centers grant program, ensuring compliance, managing daily grant operations, and supporting staff, students, and families.

The role requires coordinating reporting, monitoring progress, and collaborating with district leaders, grant evaluators, and vendors to achieve program goals while maintaining timely communications and documentation.

Qualifications

• Bachelor’s degree in Education or related field required.
• T-4 certification in a PSC teaching field or higher required.
• Leadership certificate preferred.
• Five (5) years’ educational experience required.

Responsibilities

• Coordinate and supervise the 21st Century Community Learning Centers grants.
• Monitor grant program operations and ensure compliance.
• Oversee budget and expenditures for the grant program.
• Provide professional learning to staff and coordinate staff development.
• Communicate with families and stakeholders regarding student progress and program updates.

Education

Bachelor’s degree in Education or related field

T-4 certification in a PSC teaching field or higher

Leadership certificate preferred

Five (5) years’ educational experience

Job description

Overall Purpose

The job of 21st Century Program Manager is done for the purpose/s of coordinating the activities of the 21st Century Community Learning Centers l grant programs. This position is funded by a federal grant and is therefore subject to the regulations and requirements of the 21st CCLC Grant Program administered through the Georgia Department of Education and the funded grant proposal.

Direct Supervisor

Director of Federal Programs

Essential Functions

• Articulates the program’s vision, mission and goals to staff, administrators, students, families, and community leaders to generate support.
• Monitors and supervises the proper implementation 21st Century Community Learning Centers grants.
• Oversees the day-to-day operations of the grant program during both the school year and the summer program. This includes times that extend past normal (8a-5p) working hours.
• Ensures that timelines for records, reports, and inventories are adhered to by staff.
• Approves funding expenditures to facilitate grant operations.
• Develops policies and procedures for daily program operations.
• Reviews and analyzes program and attendance data no less than monthly and makes adjustments as a result of review and analysis.
• Ensures ongoing communication between program staff and parents regarding student success, challenges, and progress and maintains artifacts and evidence of communication.
• Attends professional learning for 21st CCLC program manager.
• Organizes and facilitates meetings with the 21st Century Community Learning Centers Advisory Council.
• Completes teacher observations of the 21st Century Community Learning Centers classrooms not less than one time per semester.
• Provides professional learning to 21st Century Community Learning Centers staff that meets staff needs and complies with state and federal requirements outlined in the grant. Provides orientation to the program for all staff.
• Develops and provides handbooks to all staff, parents and students based on state and federal guidance.
• Coordinates and oversees yearly monitoring by the Georgia Department of Education.
• Assists in the recruiting, interviewing, and hiring of 21st Century Community Learning Centers staff.
• Works collaboratively with the 21st st Century Community Learning Centers Budget Assistant to maintain an approved budget with expenditures aligned to the GaDOE approved grant.
• Monitors 21st Century Community Learning Centers and classrooms for compliance with program implementation.
• Addresses personnel issues in collaboration with the Director of Federal Programs or the site principal leader as they arise and implements strategies of intervention as needed.
• Collaborates with grant evaluators to monitor program progress and evaluate program implementation.
• Ensures that formative and summative evaluations are provided to the Georgia Department of Education.
• Communicates 21st Century Community Learning Centers goals and implementation plans to stakeholders and district personnel.
• Maintains 21st Century Community Learning Centers information on district website
• Meets with site coordinators, as needed, to coordinate program implementation
• Provides program updates and information to Director of Federal Programs, principals, or other CCSD or community organizations upon request.
• Works to establish a pool of qualified outside vendors to provide services.
• Applies for the 21st Century Request for Applications based on the five-year grant cycle.

Marginal Functions

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Competencies

Skills-based Competencies

Required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: performing multiple, highly complex, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions; applying assessment instruments; utilizing coaching, training, and workshop skills; operating standard office equipment including pertinent software applications; and preparing and maintaining accurate records.

Knowledge-based Competencies

Required to perform basic math, including calculations using fractions, percentages, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: algebra and/or geometry; statistical data; compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: appropriate codes, policies, regulations and/or laws; age appropriate activities; lesson plan requirements; stages of child development; student support services; and behavioral management strategies.

Ability-based Competencies

Required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: schedule a number of activities, meetings, and/or events; gather, collate, and/or classify data; use job-related equipment; demonstrate flexibility to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; operate equipment using standardized methods; work with a diversity of individuals and/or groups; work with a variety of data; analyze issues and create action plans; independently interpret guidelines; problem solve with equipment in some circumstances; establish and maintain constructive relationships; adapt to changing work priorities; maintain confidentiality; exhibit tact and patience; and be able to work flexible hours.

Requirements

• Bachelor’s degree in Education or related field
• T-4 certification in a PSC teaching field or higher
• Leadership certificate preferred
• Five (5) years’ educational experience

Physical Requirements

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity.
Generally, the job requires 75% sitting, 15% walking, and 10% standing.

Continuing Education/Training

Maintains all licenses and certifications

Clearances

• Criminal Justice Fingerprint
• Background Clearance

Fair Labor Standards Act

Exempt