21723 - Program Administrator District Operations

Virginia Department of Transportation; Suffolk (VA); On-site; USD 120,000 - 160,000; Full time

Job summary

Virginia Department of Transportation is seeking a District Operations Director to lead budgeting, program development, and performance management for district operations programs. The role involves coordinating with Central Office on funding, overseeing contracts and invoices, and guiding strategic planning across multiple operations initiatives.

The position requires strong leadership and analytical skills, with experience in transportation program management and budget oversight.

Qualifications

• Ability to effectively plan, direct, and manage efforts through others.
• Ability to proactively identify problems and facilitate solutions.
• Experience developing comprehensive operational budgets and spend plans.
• Experience negotiating outcomes with diverse customer groups.
• Knowledge of budget planning processes, procedures, policies and practices.
• Ability to analyze data and reach sound conclusions.
• Ability to work independently; set priorities and make timely decisions.

Responsibilities

• Oversee district invoicing process for contracts and coordinate performance metric tracking.
• Budget: collaborate with Central Office on funding sources and ensure spend plans.
• Contract Administration: oversee on-call professional services contract and task orders.
• Operations Performance Management: develop and monitor district-wide performance programs and strategic plans.
• Regional Operations Program: develop multi-year program and annual operations plan with budget and service directions.

Skills

Communication

Budget planning

Leadership

Data analysis

Negotiation

Financial systems

Project management

Strategic planning

Intelligent Transportation

Education

Business Administration

Operations Research

Operations Management

Engineering

Financial Planning

Job description

Job Description

Provide analysis and support to assigned operational program area. To lead, direct, and coordinate the identification, prioritization, planning, and program development oversight for district operations programs. Provide program planning, management support, and budget direction to include policy and procedure guidance to district operations staff involved in administering the district's operating program budgets, inventory, performance and process reviews and other day to day operational functions. Direct district operations budget preparation and monitor expenditures. Provide resource management oversight regarding workload, manpower and contract and consultant requirements for district operations programs. Serve as the District Operations Director’s point of contact for internal and external organizational units as it relates to operations management issues and day to day operations on an as needed basis. Provide consultation to District Operations Director on various high-level strategic and tactical issues and executive decisions.

How You Will Contribute

• Accounting: Oversee district invoicing process for Statewide Transportation Operations Center contract. Coordinate performance metric tracking with senior management and other district staff. Ensure that applicable measures are properly documented and stored. Coordinate with Operations Division staff to ensure that invoices are processed in a timely manner.
• Budget: Significant involvement and proactive partnering with Central Office regarding funding sources, funding streams, timing, and availability. Works closely with Operations Divisions on field input, asset condition, historical expenditure trends, funding availability and regional priorities. Provide oversight and guidance to ensure that budget deficits and surpluses are addressed in the most timely and effective manner.
• Contract Administration: Oversee and administer all Contract Administration responsibilities for the on-call Traffic Engineering professional services contract. Ensure task orders are appropriate for contract. Receive and review task order proposals. Track progress on all task orders. Review contract invoices, receive input from Task Manager then process all invoices for payment. Oversee and manage VDOT evaluation process of contractor. Maintain contract and task order documentation.
• Operations Performance Management: Assist District Operations Director by coordinating the development, implementation, and monitoring of the district-wide operations performance management program and operations strategic plan. Provide guidance to the district staff to ensure successful completion of the annual operations spend plan within allocation. Track key performance management indicators for the operations program. Manage and lead special program initiatives, projects as assigned. Represent the District on various committees, task groups.
• Regional Operations Program: Develop and administer District Operations multi-year program and the annual operations plan that includes operating budget spend plan, service and investment plan, and direction regarding service and investment delivery method. Work in conjunction with the Operations Project Administrator to support the development of district operations projects and contracts.

What Will Make You Successful

• Ability to communicate effectively with internal and external customers.
• Ability to develop a comprehensive operational budget, spending plans, monitoring and analyzing budget data and strategic and short range forecasting.
• Ability to effectively plan, direct, and manage efforts through others.
• Ability to follow oral and written instructions.
• Ability to gather and analyze data and reach sound, logical conclusions.
• Ability to make professional decisions and recommendations and provide technical and policy support to the Region.
• Ability to negotiate outcomes and work with diverse customer groups.
• Ability to utilize Financial Management Systems, gather and analyze data, develop spreadsheets and recommend sound, logical conclusions.
• Ability to work independently and cooperatively and to build consensus and provide open communications; set priorities, schedules, resolve issues and make timely decisions.
• Ability to work independently to set priorities, schedules, resolve issues and make decisions.
• Knowledge and experience in transportation and system engineering, program management, resource and workload management, Intelligent Transportations Systems, and strategic planning techniques.
• Knowledge of budget planning process, procedures, policies and practices.
• Knowledge of highway field maintenance and traffic operation practices and procedures.
• Skill in leadership, management, and negotiations.
• Skill in the use of computers and software applications.

Minimum Qualifications

• Ability to effective plan, direct, and manage efforts through others.
• Ability to proactively identify problems, facilitate solutions while representing the Region at statewide, regional, other committees and work groups.
• Experience in developing a comprehensive operational budget, spend plans, monitoring, analyzing budget data and strategic and short range plans.
• Experience negotiating outcomes and working with diverse customer groups.
• Extensive knowledge of budget planning process, procedures, policies and practices.
• Proven ability to gather, analyze data, use data gathering technologies, and reach sound, logical conclusions.
• Proven ability to provide quality customer service to customers, and to provide technical and policy support to the Region.
• Proven ability to work independently; set priorities, schedules, resolve issues and make timely decisions.
• Skill in utilizing Financial Management Systems, developing spreadsheets and other common computer applications.

Additional Considerations

• A combination of training, experience, or education in Business Administration, Operations Research, Operations Management, Financial Planning, Engineering or related field desired.
• Experience in developing a comprehensive operational budget, spend plans, monitoring and analyzing budget data and strategic and short range plans. Experience negotiating outcomes and working with diverse customer groups.
• Proven ability to provide quality customer service to internal and external customers, and to provide technical and policy support to the Region.

Competency Model

About Us

VDOT utilizes a market based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force.

Equal Opportunity Employer.

• Fingerprint based Criminal History Background Check
• DMV Record Check
• Work History Verification
• References
• Pre-employment physical
• Drug screen