21309 - Procurement Officer Sr

Commonwealth of VA Careers; Richmond (VA); On-site; USD 70,000 - 113,000; Full time

Job summary

Commonwealth of VA Careers in Richmond seeks a Contract Administrator to establish and administer contracts for goods and services, ensuring quality, quantity and price in line with laws and policies.

You will coordinate procurement activities, advise on procurement methods, provide guidance to end users, and ensure compliance with state policies while supporting district-wide contracts and the Governor's initiative for VCO.

Qualifications

• Ability to obtain Virginia Contracting Officer (VCO) certifications.
• Experience applying state procurement laws, regulations, and practices.
• Experience formulating term contracts for goods and services.
• Experience in contract administration.
• Skill in providing customer service and resolving issues.

Responsibilities

• Coordinate and analyze feedback on contracts.
• Recommend default action or contract cancellation and find alternative services.
• Serve as contract administrator or designate a contract administrator to ensure terms and scope are met.
• Liaise between vendors and users.
• Assist users in selecting procurement methods and documentation requirements.
• Make contract documents available to users and determine appropriate goods and services for term contracts.
• Provide guidance to end users on contract related discrepancies.
• Provide oversight of district procurement activities.
• Follow policies and procedures for the Governor's initiative for DMBE certified small business participation.
• Provide procurement and contracting for Districts and Divisions statewide using RFP/IFB/RFQ processes.

Skills

Communication skills

Independent work

Planning & prioritizing

Procurement oversight

Contract administration knowledge

Computers & software

Education

Business Administration education

Public Administration education

Virginia Contracting Officer certification

Tools

Computers & software applications

Job description

Hiring Range: $69530.00 to $112986.00

Full Time or Part Time: Full_Time

Description for Candidates

• To establish and administer contracts for goods and services that meet customer expectations regarding quality, quantity and price in accordance with applicable laws and policies.

How you will contribute

• Contract Administration: Coordinate and analyze feedback on contracts. Recommend default action or contract cancellation and find alternative services. Serve as contract administrator or designate a contract administrator to ensure terms and specifications and scope are met. Serve as liaison between vendors and users.
• Contracts and Documentation: Assist users in selecting best procurement methods and documentation requirements. Make contract documents available to users and determine appropriate goods and services for term contracts. Provide guidance to end users on contract related discrepancies.
• Guidance: Provide oversight of district procurement activities.
• Interpretation of Policies and Procedures: Follow policies and procedures for the Governor's initiative for DMBE certified small business participation.
• Procurement of Goods and Services: Provides procurement and contracting goods and services for Districts and Divisions statewide in support of the Consultant Procurement process, using competitive negotiation (RFP) process and competitive sealed bidding (IFB or RFQ).

What will make you successful

• Ability to communicate effectively orally and in writing.
• Ability to operate in an independent manner to achieve objectives as a team leader for improvements in efficiency and effectiveness in procurement and material management.
• Ability to plan, organize and prioritize work.
• Ability to provide thorough procurement oversight and guidance to customers and ensure compliance with laws, policies and procedures.
• Ability to use logic and reasoning to identify strengths and weaknesses of alternative solutions to problems.
• Knowledge of contract administration policies and procedures.
• Knowledge of federal, state and local procurement laws, regulations, policies and practices.
• Knowledge of the principles, practices and techniques of large scale governmental procurement.
• Knowledgeable in procurement activities such as competitive sealed bidding, competitive negotiation processes associated with commodities and professional and non-professional services.
• Skill in preparing contract documents and other procurement documentation.
• Skill in preparing contract documents and procurement documentation.
• Skill in the use of computers and software applications.

Minimum Qualifications

• Ability to obtain Virginia Contracting Officer (VCO) certifications.
• Ability to process procurements in accordance with established policies, procedures and guidelines.
• Experience applying state, local procurement laws, regulations, and practices.
• Experience formulating term contracts for the purchase of goods and services.
• Experience in contract administration.
• Skill in providing and promoting good customer service to customers.
• Skill in resolving contract performance issues and disputes.
• Skill in the use of computers and software applications.

Additional Considerations

• A combination of training, experience, or education in Business Administration, Public Administration or related field desired.
• Experience managing goods and services procurements in a large, multi-dimensional/diverse business environment.
• Possession of Certified Virginia Contracting Officer (VCO) certification.

Physical Requirements

Physical Requirements

VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.

VDOT Code of Ethics

Standards of Conduct