Procurement Officer

Southern Arkansas University; Charlottesville (VA); On-site; USD 50,000 - 70,000; Full time

Job summary

A public university in Virginia seeks an individual for procurement functions, including contract administration, vendor management, and compliance training. The role requires effective communication and data analysis skills, along with knowledge of public purchasing law. Ideal candidates will have experience in administrative practices and customer service. Specific duties include monitoring contracts, executing purchase orders, and conducting compliance reviews with a focus on maintaining effective vendor relationships. Certification as a Virginia Contracting Officer is beneficial.

Qualifications

• Ability to communicate effectively orally and in writing.
• Ability to gather data and make recommendations.
• Skilled in providing good customer service.
• Knowledge of administrative and accounting principles.

Responsibilities

• Monitor contracts to ensure requirements are met.
• Execute contracts and purchase orders.
• Assist with compliance reviews and training classes.
• Advise on procurement activities and state contract items.

Skills

Effective communication

Relationship management

Data analysis

Public purchasing law knowledge

Customer service

Computer skills

Education

Training or education in Business Administration

Job description

Job Description

To carry out procurement functions for a variety of purchases for goods and services.
Establish and maintain various procurements using all purchasing methods.
Determine the appropriate method of competitive process.
Investigate problems related to procurement, policy interpretation, contract administration, and vendor performance.
Assist with district‑wide reviews for procurement compliance to ensure all policies and procedures are followed.

How you will contribute

• Contract Administration: Monitor contracts to ensure contract requirements are met and take action to correct deficiencies. Perform monthly price indices adjustments against FOB contracts. Investigate vendor and customer complaints, negotiate with vendors, resolve issues, and reach conclusions for default action or contract renewal.
• Contracts and Small Purchasing Procurement Card: Maintain the Procurement's computerized database and monitor term contracts for locations. Notify Procurement Manager of impending expiration and renewal dates. Conduct monthly review of Small Purchase Charge Card purchases for all cardholders. Issue cards, review and update limits, suspend and cancel cards and accounts.
• Procurement of Goods and Services and Solicitations: Execute contracts and purchase orders. Advise and assist management in procurement activities. Initiate the procurement of state contract items and obtain quotes. Process solicitations for procurements. Process and create QQPOs, etc., using eVa. Post and distribute solicitations, as well as posting notice of or intent to award documents and timely filing of bid documents. Prepare bid packets and addenda for distribution.
• Training and Compliance: Assist Procurement Manager with annual compliance reviews and training classes. Analyze feedback to improve training. Write compliance reports, provide sound recommendations, and research reasonable conclusions.

What will make you successful

• Ability to communicate effectively orally and in writing with internal and external customers.
• Ability to establish and maintain effective working relationships with vendors, department officials, and the public.
• Ability to gather data, analyze information, make recommendations and prepare reports.
• Ability to obtain a Virginia Contracting Officer (VCO) certification.
• Ability to plan and organize special projects.
• Knowledge of Virginia's Public Purchasing law and procurement policies.
• Knowledge of administrative and accounting principles and practices.
• Knowledge of contract development, administration and monitoring.
• Skill in providing good customer service.
• Skill in the use of computers and software applications.

Minimum Qualifications

• Ability to communicate effectively orally and in writing with customers.
• Ability to establish, maintain effective working relationships with vendors, department officials and the public.
• Ability to gather data, analyze information, make recommendations and prepare reports.
• Ability to obtain a Virginia Contracting Officer (VCO) certification.
• Ability to plan and organize special projects.
• Experience applying administrative and accounting principles and practices.
• Knowledge of contract development, administration, and monitoring.
• Knowledge of public purchasing law and procurement policies.
• Skill in providing good customer service.
• Skill in the use of computers and software applications.

Additional Considerations

• A combination of training, experience, or education in Business Administration, Public Administration or related field desired.
• Experience in public purchasing or contract administration.
• Knowledge and experience with Virginia public purchasing law and procurement policies.