210- Day Clerk

East St Louis School District 189; East St. Louis (IL); On-site; USD 32,000 - 42,000; Full time

Job summary

East St Louis School District 189 is seeking a district clerk at the Vivian D. Adams Early Childhood Center. The role supports district operations, performs essential clerical duties, and reports directly to the Building Principal.

The position requires a high school diploma (associate degree preferred) and two years of clerical experience. Responsibilities include data entry, report generation, meeting coordination, records management, and confidential document handling.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Two years of clerical experience in an increasingly responsible office environment.
• Knowledge of district policies and procedures.
• Ability to communicate clearly and maintain confidentiality.
• Ability to analyze situations and adopt effective actions.
• Ability to operate a computer and generate reports.

Responsibilities

• Regular daily attendance to perform assigned duties.
• Conduct research.
• Create presentations.
• Prepare routine written/digital statistical reports, studies and analysis.
• Manage projects.
• Maintain student attendance records (school clerk).
• Check, verify and maintain health records (school clerk).
• Plan and schedule meetings and appointments.
• Maintain confidential documents.
• Answer telephone.
• Arrange conference calls.
• File, scan, and copy documents.
• Prepare routine correspondence for administrative superior.
• Research confidential information.
• Attend workshops, conferences, and departmental meetings.
• Make necessary contacts.
• Perform other duties as assigned.

Skills

Communication

Confidentiality

Analytical thinking

Professional conduct

Computer skills

Record keeping

Education

High school diploma

Associate degree preferred

Tools

Office equipment

Job description

• Position Type: District and School Support Positions - Non-Cert/ Clerk - 210 Day
• Date Posted: 8/20/2026
• Location: Vivian D. Adams Early Childhood Center
• Closing Date: 09/04/2026

SALARY: 1220 Union Schedule WORK YEAR: 210-Day

REPORTS TO: Building Principal

JOB DESCRIPTION

Job Summary: Under the general direction of the Departmental Manager/Building Principal, the Clerk will perform clerical duties relevant to district operations.

DUTIES AND RESPONSIBILITIES: (Essential Job Functions)

• 1. Regular daily attendance to perform assigned duties
• 2. Conduct research
• 3. Create presentations
• 4. Prepare written/digital statistical reports, studies and analysis
• 5. Manage projects
• 6. Maintain student attendance records (school clerk)
• 7. Check, verify and maintain health records (school clerk)
• 8. Plan and schedule meetings and appointments
• 9. Maintain confidential documents
• 10. Answer telephone
• 11. Arrange conference calls
• 12. File, scan, and copy documents
• 13. Prepare routine correspondence for administrative superior
• 14. Research confidential information
• 15. Attend workshops, conferences, and departmental meetings
• 16. Make necessary contacts
• 17. Perform other duties as assigned

KNOWLEDGE. SKILLS. AND ABILITIES:

Knowledge of:

• 1. District policies and procedures
• 2. Statistical data collection
• 3. Modern office equipment, troubleshooting, practices and procedures

Ability to:

• 1. Communicate clearly and effectively
• 2. Maintain confidentiality as appropriate
• 3. Analyze situations accurately, and adopt an effective course of action
• 4. Meet district standards of professional conduct as outlined in Board Policy
• 5. Work under pressure
• 6. Operate a computer, enter data, maintain records and generate reports

Skills:

• 1. Organizational skills, using tact, patience, and courtesy
• 2. Planning skills
• 3. Verbal and written
• 4. Interpersonal communication skills

SAMPLE HAZARDS:

• Contact with dissatisfied or abusive individuals

WORKING CONDITIONS:

Office environment; walking, standing, squatting, hearing and speaking to exchange information and make presentations; seeing to monitor various activities; read documents, view computer monitor, kneeling, bending at the waist, sitting for extended periods of time; reaching overhead, above shoulders, and horizontally, or bending at the waist to retrieve and store files; lifting semi heavy objects

TRAINING. EDUCATION AND EXPERIENCE

Any combination equivalent to: a high school diploma, an associate's degree preferred, two years of clerical experience in increasingly responsible office environment.