2026-27 Operations Coordinator

Brilla Schools; New York (NY); On-site; USD 68,000 - 89,000; Full time

Benefits offered by this job

Comprehensive professional development

Generous paid time off

Competitive compensation

401(k) retirement options

Flexible health coverage

Job summary

Brilla Schools in the Bronx is seeking an Operations Coordinator to be the front line for families, staff, and visitors, ensuring daily logistics run smoothly and troubleshooting issues as they arise.

Responsibilities include maintaining FERPA-compliant records, coordinating enrollment and health services, and communicating campus updates through Brilla platforms, while supporting emergency drills and facilities readiness.

Qualifications

• Bachelor's degree or higher required.
• Commitment to Brilla mission and continuous learning.
• Excellent written and verbal communication.

Responsibilities

• Maintain and secure student records in FERPA-compliant systems.
• Manage student information systems: ATS, PowerSchool, SchoolMint.
• Analyze attendance and enrollment trends to support leadership decisions.
• Lead all aspects of student enrollment and discharge procedures.
• Coordinate student health services and immunization compliance.
• Prepare building for new school year launch.
• Communicate with Brilla stakeholders via Parent Square and PowerSchool.
• Provide daily operations support including logistics and emergencies.
• Oversee transportation coordination with the Office of Pupil Transportation.

Skills

Excellent written and verbal comms

Detail-oriented

Highly organized

Self-motivated

Education

Bachelor's degree or higher

Tools

Google Workspace

ATS

PowerSchool

Parent Square

Job description

About Us

Brilla Schools, a growing K-8 network in the Bronx, serves over 2,000 students with plans to expand to educate 3,000 across four elementary and four middle schools. Managed by Seton Education Partners, Brilla Schools are dedicated to forming students of strong wisdom and virtue. Our classically inspired approach to education combines a content-rich curriculum, inquiry-driven learning, and a focus on virtues, while providing individualized support to meet each child's unique needs. A national leader in character education and supporting students with varying needs, over the past two years, Brilla alumni have secured spots in the most prestigious high schools in the tri-state area, earning over $3 million in scholarships and financial aid. Our staff are mission-aligned change-makers who believe in fostering a joyful, rigorous learning environment, and Brilla offers some of the most competitive salaries in the market to honor their dedication. With high expectations and a supportive community, we're preparing students to excel in high school, college, and beyond.

Brilla Schools, a growing K-8 network in the Bronx, serves over 2,000 students with plans to expand to educate 3,000 across four elementary and four middle schools. Managed by Seton Education Partners, Brilla Schools are dedicated to forming students of strong wisdom and virtue. Our classically inspired approach to education combines a content-rich curriculum, inquiry-driven learning, and a focus on virtues, while providing individualized support to meet each child's unique needs. A national leader in character education and supporting students with varying needs, over the past two years, Brilla alumni have secured spots in the most prestigious high schools in the tri-state area, earning over $3 million in scholarships and financial aid. Our staff are mission-aligned change-makers who believe in fostering a joyful, rigorous learning environment, and Brilla offers some of the most competitive salaries in the market to honor their dedication. With high expectations and a supportive community, we're preparing students to excel in high school, college, and beyond.

Position Overview

The Operations Coordinator will be the front line for families, staff, and visitors, greeting everyone with a smile and troubleshooting any problems that arise. They will ensure that the school day's daily logistics run efficiently, by leading various subfunctions of operations.

Core Competencies & Responsibilities

• Maintain accurate and up-to-date student records, and student and family data is handled securely and in compliance with FERPA and other relevant law
• Manage and update student information systems: ATS, PowerSchool, Internal Rosters, SchoolMint
• Analyze attendance, student performance, and enrollment trends to support leadership decisions
• Lead all aspects of student enrollment and discharge procedures
• Manage daily student food services ensuring the accurate tracking of student meal consumption and submission of compliance forms, as well as manage any daily concerns
• Manage student transportation services in collaboration with the Office of Pupil Transportation, as well as communicate early dismissal, school closures, calendar updates, and issues as they arise
• Support the Operations Team in conducting required emergency drills (Code Blue, Hard/Soft Lockdowns, and Evacuations) and other compliance-related tasks
• Coordinate Student Health Services in collaboration with the Operations Manager and School Nurse, as well as immunization compliance, coordinating vision screenings, and school dental clinics
• Prepare the building annually for start-up/new school year launch
• Lead calendar-related communication efforts to all Brilla stakeholders via our communication platforms: Parent Square and PowerSchool
• Manage technical support and troubleshoot system issues
• Coordinating and disseminating communications during emergencies, such as inclement weather closures or safety incidents
• Manages weekly supply inventory/equipment checks
• Restock/service workroom supplies as necessary
• Welcome visitors and answer phones
• Coordinate planning and implementation of school events and initiatives
• Assist with facilities management, including weekly and monthly facilities walk-throughs to ensure facilities are up to Brilla standards
• Coordinate the creation and distribution of all school-wide communications: school foods calendar, informational flyers, enrollment flyers, etc.
• Coordinate additional tasks as needed, such as budget tracking, vendor communication, or special projects assigned by the leadership team.
• Perform other duties as assigned

Qualifications

• Bachelor's degree or higher required
• Unyielding commitment to students, self, and school's constant learning and development
• An unwavering commitment to the educational mission of the Brilla Schools Network in service to the school community
• Excellent written and verbal communication skills
• Detail-oriented and highly organized
• Highly motivated and capable of seeing projects through from beginning to end
• Ability to work autonomously as well as take direction as needed
• Flexible, mature, and humble
• Proficiency with Google Workspace and familiarity with ATS, PowerSchool, Parent Square
• Bilingual in English and Spanish

Benefits

• Comprehensive Professional Development: More than 225 hours annually, featuring two weeks of onboarding, coaching, and targeted training sessions to ensure staff excel in their roles and flourish.
• Community and Culture: An intentionally joyful workplace with over 30 bonding events each year, fostering connection and collaboration among staff and families in the Bronx.
• Flexible Health Coverage: A full suite of medical, dental, and vision plans designed to support diverse needs, utilizing Cigna and Anthem provider networks.
• Competitive Compensation: A salary range of $67,675 - $88,864, with pay varying within this range based on job-related knowledge, skills, and experience.
• Retirement Plans: A 403(b) plan and 401(k) retirement options with matching contributions, helping you secure your financial future while you grow with us.
• Work-Life Balance: Generous paid time off, a DOE-aligned school calendar, and wellness resources to support personal renewal and sustained excellence.

At Brilla Schools is an equal opportunity employer. Brilla Schools provides equal employment opportunities for all applicants and employees.

Be sure to input your full legal name in your application.

Beware of phishing attempts. After applying, initial outreach from Brilla Schools will only come from an @us-greenhouse-mail.io email address. Brilla Schools will never reach out with a job offer before a face-to-face interview.