2026-2027 Secretary, Attendance- OTC Middle College (.5 FTE)

Academic Programs: OTC Middle College; Springfield (MO); On-site; USD 23,000 - 34,000; Part time

Job summary

Springfield Public Schools Academic Programs: OTC Middle College in Springfield, MO seeks a part-time High School Administrative Assistant – Attendance to support attendance data and front-line service. The role involves data entry, enrollment support, and responsive communication with families and staff.

The position is 10 months (.5 FTE) with a focus on accuracy and confidentiality in attendance reporting, ensuring smooth district/state submissions and high-quality daily operations.

Qualifications

• High School Diploma or its equivalent is required.
• Minimum of two years of related experience preferred.
• Criminal Background Clearance required.

Responsibilities

• Support attendance data entry and accuracy for district/state reporting.
• Serve as a contact between families and school staff regarding attendance.
• Assist with enrollment, transfer, and withdrawal processes as needed.
• Provide courteous service to students, parents, and visitors.
• Maintain attendance records and respond to inquiries promptly.

Skills

Attendance data management

Customer service

Office equipment operation

Data entry

Communication

Education

High School Diploma or equivalent

Job description

2026-2027 Secretary, Attendance- OTC Middle College (.5 FTE)

Springfield Public Schools Academic Programs: OTC Middle College - Springfield, Missouri Open in Google Maps

Starting Date: Jan 4, 2027

Job Description

Job Title: High School Administrative Assistant - Attendance (.5 FTE- 10 month, 218 days)

Department: Middle College

Pay Grade: C121

FLSA Status: Non-Exempt

Reports to: Director III-College and Career Readiness

GENERAL PURPOSE

Responsible for providing support to the School Secretary – Lead and Principal with specific responsibilities for performing clerical functions related to student attendance services. Serve as a point of contact between Ozarks Tech personnel and Springfield Public Schools, facilitating clear, consistent communication surrounding students’ attendance and attendance reporting.

ESSENTIAL JOB FUNCTIONS

• Support regular student attendance by serving as a point of contact for parents and students relative to school attendance.
• Prepare and maintain student attendance data, including entry and accuracy of such data for district and state reporting purposes.
• Support student enrollment, transfer and withdrawal processes as needed to ensure timely and accurate completion.
• Interact professionally and courteously, providing exceptional service to students, parents, and visitors.
• Communicate effectively with staff, parents, students, and patrons of the district.
• Proficient in the operation of office equipment.
• Support the daily operations of the site by answering, screening, transferring, and responding to calls and inquiries.
• Maintain work area in good order with needed materials, information, and resource information for visitors.
• Ensure familiarity with and current knowledge of needs and legal requirements to support effective, efficient and quality operations on an ongoing basis.
• Support and enforce building safety procedures for the work area.
• Support the operations of the facility or department as directed by the supervisor.
• Perform general clerical functions including scheduling, copying, faxing, data entry, filing, mail, etc.
• Provide support for assigned administrative personnel.
• Participate in meetings, trainings, workshops, professional learning, etc. conveying and/or gathering information required to perform job functions.
• Perform other duties as assigned ensuring the efficient and effective function of the work unit.

QUALIFICATIONS AND REQUIREMENTS

Education and Experience

• High School Diploma or its equivalent.
• Minimum of two (2) years of job related experience with increasing levels of responsibility is required.

Certificates, Licenses and Other Special Requirements

• Must pass a Criminal Background Clearance, the results of which must be satisfactory to the District, required.

Knowledge, Skills, and Abilities

• Knowledge of basic math, including calculations using fractions, percentages, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions.
• Skill to perform multiple, technical tasks with a need to routinely upgrade skills in order to meet changing job conditions.
• Ability to analyze situations to define issues and draw conclusions.
• Ability to schedule a number of activities, meetings, and/or events; gather, collate, and/or classify data; and use job-related equipment.
• Ability to work with others under a wide variety of circumstances; working with data utilizing defined but different processes; and operate equipment using defined methods.
• Ability to work with a significant diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize job-related equipment.
• Ability to analyze issues and create action plans.
• Ability to apply critical thinking/problem solving to improve work processes.
• Ability to maintain confidentiality; set priorities; meet deadlines and schedules; work with detailed information; and adapt to changing priorities.
• Ability to set high expectations for self and others; set and monitor progress toward goals; and utilize and offer effective feedback for continuous improvement.
• Ability to work as part of a team; adapt to changing priorities; and apply logical processes and analytical skills.

Working Conditions and Physical Requirements

• Work environment is primarily inside, where the noise and temperature levels are moderate.
• The work is sedentary work that requires exerting up to20 pounts of force occasionally and/or up to 10 pounds of force to move objects.
• Must possess the physical ability to perceive the nature of sounds, make rational decisions through sound logic and deductive processes, express or exchange ideas by the spoken word, substantial movements (motions) with the hands, wrists, and/or fingers, and discern letters or numbers at a given distance.
• Additionally, the following physical abilities are required: balancing, climbing, crawling, crouching, feeling, grasping, handling, hearing, kneeling, manual dexterity, mental acuity, repetitive motion, speaking, standing, stooping, talking, visual acuity, and walking.

2026-2027 Secretary, Attendance- OTC Middle College (.5 FTE)

Springfield Public Schools Academic Programs: OTC Middle College - Springfield, Missouri Open in Google Maps

This job is also posted in Springfield Public Schools (Springfield, MO)

Job Details

Application Deadline: Posted until filled
Posted: Nov 04, 2026 6:00 AM (UTC)

Starting Date: Jan 4, 2027

Job Description

Job Title: High School Administrative Assistant - Attendance (.5 FTE- 10 month, 218 days)

Department: Middle College

Pay Grade: C121

FLSA Status: Non-Exempt

Reports to: Director III-College and Career Readiness

GENERAL PURPOSE

Responsible for providing support to the School Secretary – Lead and Principal with specific responsibilities for performing clerical functions related to student attendance services. Serve as a point of contact between Ozarks Tech personnel and Springfield Public Schools, facilitating clear, consistent communication surrounding students’ attendance and attendance reporting.

ESSENTIAL JOB FUNCTIONS

• Support regular student attendance by serving as a point of contact for parents and students relative to school attendance.
• Prepare and maintain student attendance data, including entry and accuracy of such data for district and state reporting purposes.
• Support student enrollment, transfer and withdrawal processes as needed to ensure timely and accurate completion.
• Interact professionally and courteously, providing exceptional service to students, parents, and visitors.
• Communicate effectively with staff, parents, students, and patrons of the district.
• Proficient in the operation of office equipment.
• Support the daily operations of the site by answering, screening, transferring, and responding to calls and inquiries.
• Maintain work area in good order with needed materials, information, and resource information for visitors.
• Ensure familiarity with, and current knowledge of needs and legal requirements to support effective, efficient and quality operations on an ongoing basis.
• Support and enforce building safety procedures for the work area.
• Support the operations of the facility or department as directed by the supervisor.
• Perform general clerical functions including scheduling, copying, faxing, data entry, filing, mail, etc.
• Provide support for assigned administrative personnel.
• Participate in meetings, trainings, workshops, professional learning, etc. conveying and/or gathering information required to perform job functions.
• Perform other duties as assigned ensuring the efficient and effective function of the work unit.

QUALIFICATIONS AND REQUIREMENTS

Education and Experience

• High School Diploma or its equivalent.
• Minimum of two (2) years of job related experience with increasing levels of responsibility is required.

Certificates, Licenses and Other Special Requirements

• Must pass a Criminal Background Clearance, the results of which must be satisfactory to the District, required.

Knowledge, Skills, and Abilities

• Knowledge of basic math, including calculations using fractions, percentages, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions.
• Skill to perform multiple, technical tasks with a need to routinely upgrade skills in order to meet changing job conditions.
• Ability to analyze situations to define issues and draw conclusions.
• Ability to schedule a number of activities, meetings, and/or events; gather, collate, and/or classify data; and use job-related equipment.
• Ability to work with others under a wide variety of circumstances; working with data utilizing defined but different processes; and operate equipment using defined methods.
• Ability to work with a significant diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize job-related equipment.
• Ability to analyze issues and create action plans.
• Ability to apply critical thinking/problem solving to improve work processes.
• Ability to maintain confidentiality; set priorities; meet deadlines and schedules; work with detailed information; and adapt to changing priorities.
• Ability to set high expectations for self and others; set and monitor progress toward goals; and utilize and offer effective feedback for continuous improvement.
• Ability to work as part of a team; adapt to changing priorities; and apply logical processes and analytical skills.

Working Conditions and Physical Requirements

• Work environment is primarily inside, where the noise and temperature levels are moderate.
• The work is sedentary work that requires exerting up to20 pounts of force occasionally and/or up to 10 pounds of force to move objects.
• Must possess the physical ability to perceive the nature of sounds, make rational decisions through sound logic and deductive processes, express or exchange ideas by the spoken word, substantial movements (motions) with the hands, wrists, and/or fingers, and discern letters or numbers at a given distance.
• Additionally, the following physical abilities are required: balancing, climbing, crawling, crouching, feeling, grasping, handling, hearing, kneeling, manual dexterity, mental acuity, repetitive motion, speaking, standing, stooping, talking, visual acuity, and walking.

Position Type: Part-Time
Salary: $16.95 to $24.32 Per Hour

Job Requirements

Contact Information

• Springfield Public Schools R-12 , Human Resources Department
• 1359 E. Saint Louis St.
• Springfield, Missouri 65802
• Phone: [phone]
• Email: [e-mail]

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