2026-2027 Adams Office Assistant

Norman Public Schools; Norman (OK); On-site; USD 32,000 - 42,000; Full time

Job summary

Norman Public Schools in Norman, OK is seeking an Elementary Office Assistant to support students, families, and staff. The role involves maintaining attendance, clerical work, enrollment and transcripts, health-related tasks, and daily communications.

Minimum requirements include a high school diploma or GED and at least 6 months of secretarial experience. Position is non-exempt under the Secretary 3 salary schedule and falls within the 190B contract framework.

Qualifications

• Requires good customer service/people skills.
• Must follow safety guidelines and policies.
• Adherence to dress standards and work-habits policies.
• Demonstrates initiative and effective problem solving.

Responsibilities

• Maintain attendance records for students.
• Assist with clerical work including typing and reports.
• Assist with registrar functions and transcripts.
• Assist with health-related tasks and calling parents for ill students.
• Greet visitors, handle calls, and deliver messages; assist with mail and inventory.
• Assist with textbook ordering and inventory tasks.
• Assist teachers with instructional materials.
• Perform other duties as assigned.

Skills

Customer service

Problem solving

Communication

Safety guidelines

Education

High school diploma or GED

Job description

Norman Public Schools

Elementary Office Assistant Job Description

Job Title: Elementary Office Assistant

Credentials: None required for this position.

Education: High school diploma or GED

Training or experience required: A minimum of 6 months secretarial-related experience.

Reports to: Building Principal

Contract: 190B

Salary Schedule: Secretary 3

FLSA Classification: Non-exempt

• Maintain attendance records for students.
• Assist Secretary with clerical work including typing on computer, word processor from rough draft. In addition, assist the Secretary with several reports including but not limited to attendance, state reports, office correspondence, purchase orders, honor rolls, calendars, etc.
• Assist with registrar's function including enrolling or transferring students, supervising the preparation and transmission of transcripts and other official documents relating to students; etc. Assist with preparing report cards and school honor roll and awards.
• Assist with taking temperatures, distributing medications, care of minor injuries, calling parents for ill students. Respond appropriately to out-of-control students.
• Receive visitors, handle telephone calls, and provide assistance concerning policies, procedures, and other details. Take and deliver messages and may assist in opening and distributing mail. Help parents get students and deliver messages to students from parents. May assist with inventory, purchasing and simple bookkeeping activities. Assist with textbook ordering. Enter warehouse orders into computer
• Assist teachers in preparing instructional materials as requested.
• Perform other duties as assigned.

Essential Job Functions

• Maintain attendance records for students.
• Assist Secretary with clerical work including typing on computer, word processor from rough draft. In addition, assist the Secretary with several reports including but not limited to attendance, state reports, office correspondence, purchase orders, honor rolls, calendars, etc.
• Assist with registrar's function including enrolling or transferring students, supervising the preparation and transmission of transcripts and other official documents relating to students; etc. Assist with preparing report cards and school honor roll and awards.
• Assist with taking temperatures, distributing medications, care of minor injuries, calling parents for ill students. Respond appropriately to out-of-control students.
• Receive visitors, handle telephone calls, and provide assistance concerning policies, procedures, and other details. Take and deliver messages and may assist in opening and distributing mail. Help parents get students and deliver messages to students from parents. May assist with inventory, purchasing and simple bookkeeping activities. Assist with textbook ordering. Enter warehouse orders into computer
• Assist teachers in preparing instructional materials as requested.
• Perform other duties as assigned.

Knowledge, Skills, & Abilities

Successful performance of the job requires good customer service/people skills and to handle problems and provide information and technical assistance as requested. It requires complying with safety guidelines and policies to reduce accidents or injury to staff or to the students. It requires following school dress standards, proper attendance or leave policies, and other work-habits concerns for staff. Creativity, initiative and effective problem solving are critical to the success of the position.Help manage the computerization of school district operations. Provide training and support to district staff in the use of administrative computer systems. Perform such tasks to the ultimate benefit of the educational program. An incumbent in this position will utilize discretion, ingenuity and independent judgment due to the complexity of the job. Since there may be several ways to solve a problem, an incumbent is free to choose the solution. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.