12 Month Administrative Assistant: Attendance Coordinator

Young World Physical Education; Medford (MA); On-site; USD 48,000 - 62,000; Full time

Job summary

Medford Public Schools in Medford, MA is seeking a 12-month Administrative Attendance Coordinator to support the HR department with attendance tracking, workers' compensation reporting, and unemployment processes.

Under the Director of Human Resources, you will manage daily attendance for faculty and staff in the HR system, prepare reports, handle unemployment claims, and assist payroll with substitutes and updates.

Qualifications

• Minimum three years of experience as administrative support in HR.
• High School diploma required; associate degree preferred.
• Familiar with Google and Microsoft Office; maintain confidentiality.

Responsibilities

• Manage daily attendance for faculty and staff in the HR system.
• Maintain information regarding leaves of absence and unemployment.
• Prepare reports from the HR database and assist payroll with substitutes.
• Serve as HR database administrator for login access and security.

Skills

Prioritization

Confidentiality

Problem solving

Education

Associates Degree or higher

Tools

Google Workspace

Microsoft Word/Excel

Job description

12 Month Administrative Assistant: Attendance Coordinator

Medford Public Schools Medford Public Schools - Medford, Massachusetts Open in Google Maps

Job Details

Job ID: 5891990
Application Deadline: Posted until filled
Posted: Aug 18, 2026 12:00 AM (UTC)
Starting Date: Immediately

Job Description

12-Month Administrative Attendance Coordinator

Primary Purpose
Under the direct supervision of the Director of Human Resources provides support to the department for the purpose of employee attendance, workers compensation reporting and unemployment

Essential Functions
Management of faculty and staff daily attendance including maintaining administration software system for the purpose of sick, vacation and personal time. Maintains information regarding leaves of absence.
Maintains information regarding leaves of absence maternity/paternity leaves/FMLA
Manages workers compensation claims/communication
Administers, maintains and authorizes unemployment claims
Provides substitute and unpaid updates to the payroll department
Prepares reports from the HR database as required or requested
Serves as a system administrator for HR database for resetting login or user access

Knowledge, Skills and Abilities
Maintains various human resources documents
Ability to prioritize tasks
Ability to understand, apply, and use computers and software applications (Google, Microsoft Word/Excel).
Ability to problem-solve job-related issues
Ability to maintain confidentiality of information regarding school personnel

Requirements
High School Diploma (minimum)
Associates Degree or higher preferred
Successful experience as Administrative Support in Human Resources, a minimum of three years.

Salary in accordance with the Medford Educational Secretarial Association Union Contract

Position Type: Full-time

Job Categories:

Support Staff > Administrative Assistant

Support Staff > Human Resources

Job Requirements

• At least 3 year(s) of relevant experience preferred.
• Associate degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Jeanine Camuso , Human Resources Coordinator
• 489 Winthrop Street
• Medford, Massachusetts 02155
• Phone: [phone]
• Fax: [phone]
• Email: [e-mail]

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