0SP1689 Lead Administrative Support Assistant Nursing

State of Missouri; Farmington (MO); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Defined pension plan

Generous leave and holiday time

Health insurance eligibility

Job summary

State of Missouri is seeking a seasoned administrative support professional to assist the Chief Nurse Executive and Nursing Department. This role emphasizes executive presence, calendar management, drafting communications, and producing reports and presentations with accuracy and timeliness.

The position requires 3-5 years of relevant experience, proficiency with timekeeping systems, and strong skills in Microsoft Excel and Word.

Qualifications

• 3–5 years of relevant administrative experience.
• Experience supporting executives and coordinating departments.

Responsibilities

• Provide administrative support to the Chief Nurse Executive and Nursing Department.
• Draft emails, memos, and communications; prepare reports and presentations.
• Organize meetings, manage calendars, and record meeting minutes.
• Coordinate timekeeping, scheduling, and data entry with accuracy and discretion.
• Serve as liaison with Human Resources, Staff Development, and Accounting.

Skills

Executive presence

Professional writing

Timekeeping

Microsoft Excel

Microsoft Word

Tools

Microsoft Excel

Microsoft Word

Job description

Job Location: This position will be located at 1010 West Columbia Street in Farmington, MO

Job Location: This position will be located at 1010 West Columbia Street in Farmington, MO Why you’ll love this position: Seasoned vocational administrative support position. At this level, employees have specialized knowledge of an administrative or programmatic function, and may function as an office manager. Within support area may make recommendations for review and approval of executive staff; assist in developing future budget projections for all units agency-wide; and review requests and prioritize needs for executive staff review. May provide work direction to lower-level positions.

Job duties

• Provide administrative assistance, such as writing and editing e-mail, drafting memos, and preparing communications on the behalf of the Chief Nurse Executive
• Drafting disciplinary letters and tracking SMMHC Nursing Department disciplinary actions
• Represent the Chief Nursing Executive, the SMMHC Nursing Department, and the organization with executive presence at all times
• Maintain comprehensive and accurate records with attention to detail
• Organize meetings, including setting schedule, sending invites/reminders, and creating meeting pager/agenda when necessary
• Record and prepare meeting minutes in a professional, timely, clear, and concise manner
• Assure accuracy, consistency, and efficiency among scheduling staff regarding timekeeping for the Nursing Department
• Reconcile time and attendance for nursing administrative members and support nurse executive team with reconciliation.
• Answer phone calls in a polite and professional manner
• Manage calendar for Chief Nurse Executive, including making appointments and prioritizing the most sensitive matters
• Prepare professional presentations in a variety of mediums
• Prepare detailed reports ensuring accuracy, timeliness, and compliance with organizational standards
• Coordinate events
• Create and maintain information databases
• Facilitate WebEx or other virtual format meetings, remaining current on trends in virtual communication
• Develop strong professional relationships through internal and external networking
• Serve as primary liaison between the SMMHC Nursing Department and other departments, including, but not limited to, Human Resources, Staff Development, and Accounting
• Integrate SMMHC Mission, Vision, and Values into all aspects of nursing department
• Seek out learning opportunities and self-directed professional growth
• Documentation of required hours of annual professional development
• Participate in Mental Health Advocacy within SMMHC and the Nursing Department
• Function as a change agent through project management
• Operate necessary job-related software
• Other job-related duties as assigned

Candidates will be asked to demonstrate competency/skill in executive presence, ability to create professional work, and ability to function with timekeeping system, Microsoft Excel, Microsoft Word, or other technology. Interviews may be conducted to identify the most qualified candidate.

Minimum Qualifications

• 3-5 years of relevant experience. (Substitutions may be allowed.)
• Preferred qualifications

Lack of post‐secondary education will not be used as the sole basis denying consideration to any applicant.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

For more information on this position, please contact Human Resources at 573-218-6800.