Workplace Experience Manager - Istanbul - Part-Time Contract

Voodoo; Fatih; On-site; TRY 111,600 - 189,720; Part time

Job summary

Voodoo in Istanbul is seeking a Freelancer Workplace Experience Specialist to transform a new space into a culture-first office. You will own the office fit-out, build local vendor relationships, and design spaces that foster collaboration, ensuring the environment reflects Voodoo's identity.

Reporting to the Paris Workplace Manager with a dotted line to the Local GM, you will manage budget tracking, run employee surveys, and scale operations as the team grows from 15 to 30+, all while on-site

Qualifications

• 3–6 years of experience in Workplace, Office Management, Facilities, or a related role.
• Fluent in English and Turkish (written and spoken).
• Proficient in Google Suite (Docs, Sheets, Slides, Drive; Notion is a plus).
• Proven local vendor network in Istanbul across fit-out contractors, cleaning companies, and snacks suppliers.
• Strong budget management and reporting skills, able to own a P&L line and communicate spend clearly.
• Entrepreneurial, autonomous and proactive; comfortable with ambiguity and ownership.
• On-site at least 3 days per week in Istanbul office.
• Experience setting up a brand-new office from scratch is a plus.
• Prior experience in a high-growth tech or gaming company is a plus.

Responsibilities

• Own the office fit-out end to end, from layout design to decoration.
• Build and run the local vendor ecosystem from scratch.
• Set up a world-class snacking and food experience with local Turkish suppliers.
• Design a workspace that promotes collaboration and team connection.
• Report to the Paris Workplace Manager and update stakeholders on milestones and budget using Google Suite.
• Run regular employee satisfaction surveys and build action plans from feedback.
• Ensure budget tracking and deliver monthly reports; flag risks early.
• Manage all vendor relationships and supply chains; renegotiate or replace as needed.
• Lead small office events to reinforce Voodoo's culture in Istanbul.
• Scale workplace operations as headcount grows from 15 to 30+.

Skills

Office management

Budgeting

Vendor management

English/Turkish bilingual

Google Workspace

Tools

Google Suite

Notion

Job description

About Voodoo

Founded in 2013, Voodoo is a tech company that creates mobile games and apps with a mission to entertain the world. Gathering 800 employees, 7 billion downloads, and over 200 million active users, Voodoo is the #3 mobile publisher worldwide in terms of downloads after Google and Meta. Our portfolio includes chart-topping games like Mob Control and Block Jam, alongside popular apps such as BeReal and Wizz.

Team

Our Corporate teams support the company’s performance and growth whilst putting people at the core of everything they do. As a French tech leader and global successful company, our Corporate teams are constantly looking for ways to innovate and increase organization efficiency to keep Voodoo ahead of the market. Voodoo’s Corporate function is composed of five teams: HR, Talent acquisition, Legal, M&A and Finance, working together to drive Voodoo’s success.

We're looking for a Freelancer Workplace Experience Specialist to join our team in Istanbul. In this role, you'll be the first Workplace hire in our Istanbul office, responsible for transforming a new space into a thriving, culture-first environment - and running it as the team scales.

Role

• Own the office fit-out end to end, from layout design and space planning to decoration, ensuring the workspace reflects Voodoo's identity
• Build and run the local vendor ecosystem from scratch - source, qualify, and contract fit-out companies, cleaning services, and maintenance providers
• Set up a world-class snacking and food experience by sourcing local Turkish suppliers for coffee, tea, food, and snacks aligned with Voodoo's culture and expectations
• Design a workspace that brings people together, with desk zones, meeting rooms, and social spaces crafted to fuel collaboration, productivity, and a genuine sense of team connection, creating experiences compelling enough to make the office the place people actually want to be.
• Report to the Paris Workplace Manager, with a dotted-line to the Local GM, and keep all stakeholders up to date on setup milestones, budget spend, and vendor status using Google Suite.
• Run regular employee satisfaction surveys, summarise the results, and build time-bound action plans from the feedback. Review plans with the Manager, implement them, and track their impact, keeping disruption to employees as low as possible.
• Ensure rigorous and timely budget tracking and deliver structured monthly reports, flagging risks proactively
• Manage all vendor relationships and supply chains, renegotiating or replacing suppliers when needed
• Lead small office events and team-building activities that reinforce Voodoo's culture and bring the Istanbul team together depending on goal set up with management
• Scale workplace operations as headcount grows from 15 to 30+ people, anticipating needs and adapting processes accordingly

Please take note that this is a Part-Time contract

Profile

• 3–6 years of experience in Workplace, Office Management, Facilities, or a related role, ideally in a startup, scale-up, or high-growth tech environment
• Fluent in both English and Turkish (written and spoken), with the ability to communicate clearly whether briefing Paris or negotiating with local suppliers
• Proficient in Google Suite (Docs, Sheets, Slides, Drive, Notion is a plus)
• Proven local vendor network in Istanbul across fit-out contractors, cleaning companies, and snacking suppliers
• Strong budget management and reporting skills, comfortable owning a P&L line and communicating spend to stakeholders in a structured, data-driven way
• Entrepreneurial, autonomous, and proactive - you thrive in ambiguity, take full ownership, and deliver results without needing a playbook
• Comfortable being on-site a minimum of 3 days per week in the Istanbul office
• Experience setting up a brand-new office from scratch is a strong plus
• Prior experience in a high-growth tech or gaming company is a plus