Istanbul Workplace Experience Lead — Part-Time

Voodoo; Fatih; On-site; TRY 111,600 - 189,720; Part time

Job summary

Voodoo in Istanbul is seeking a Freelancer Workplace Experience Specialist to transform a new space into a culture-first office. You will own the office fit-out, build local vendor relationships, and design spaces that foster collaboration, ensuring the environment reflects Voodoo's identity.

Reporting to the Paris Workplace Manager with a dotted line to the Local GM, you will manage budget tracking, run employee surveys, and scale operations as the team grows from 15 to 30+, all while on-site

Qualifications

• 3–6 years of experience in Workplace, Office Management, Facilities, or a related role.
• Fluent in English and Turkish (written and spoken).
• Proficient in Google Suite (Docs, Sheets, Slides, Drive; Notion is a plus).
• Proven local vendor network in Istanbul across fit-out contractors, cleaning companies, and snacks suppliers.
• Strong budget management and reporting skills, able to own a P&L line and communicate spend clearly.
• Entrepreneurial, autonomous and proactive; comfortable with ambiguity and ownership.
• On-site at least 3 days per week in Istanbul office.
• Experience setting up a brand-new office from scratch is a plus.
• Prior experience in a high-growth tech or gaming company is a plus.

Responsibilities

• Own the office fit-out end to end, from layout design to decoration.
• Build and run the local vendor ecosystem from scratch.
• Set up a world-class snacking and food experience with local Turkish suppliers.
• Design a workspace that promotes collaboration and team connection.
• Report to the Paris Workplace Manager and update stakeholders on milestones and budget using Google Suite.
• Run regular employee satisfaction surveys and build action plans from feedback.
• Ensure budget tracking and deliver monthly reports; flag risks early.
• Manage all vendor relationships and supply chains; renegotiate or replace as needed.
• Lead small office events to reinforce Voodoo's culture in Istanbul.
• Scale workplace operations as headcount grows from 15 to 30+.

Skills

Office management

Budgeting

Vendor management

English/Turkish bilingual

Google Workspace

Tools

Google Suite

Notion

Job description

Voodoo in Istanbul is seeking a Freelancer Workplace Experience Specialist to transform a new space into a culture-first office. You will own the office fit-out, build local vendor relationships, and design spaces that foster collaboration, ensuring the environment reflects Voodoo's identity.

Reporting to the Paris Workplace Manager with a dotted line to the Local GM, you will manage budget tracking, run employee surveys, and scale operations as the team grows from 15 to 30+, all while on-site