Regional Admin & Procurement Expert (Istanbul)

UNFPA Supplies Partnership; Fatih; On-site; TRY 420,000 - 600,000; Full time

Benefits offered by this job

Health insurance

Job summary

UNFPA Supplies Partnership in Istanbul, Turkey, seeks an Administrative and Procurement Associate (G7) to support regional operations, procurement and affiliate personnel services across the EECA region. The post reports to the RIOM and focuses on delivering compliant, efficient processes.

You will manage procurement planning, contract lifecycle, hiring for ICs and interns, vendor management, logistics, and process improvements, ensuring policy adherence and regional capacity building.

Qualifications

• Completed Secondary Level Education required.
• First level university degree in Procurement, Supply Chain Management, Business Administration or similar discipline is desirable.
• Minimum of seven (7) years of relevant experience in administration, procurement and logistics, premises and services management.
• Proven experience and track record in successfully managing and implementing procurements and administrative functions, processes and systems in development organizations at national or international level.
• Expert knowledge of policies and procedures related to public sector supply chain management, administration, affiliate workforce management, and other relevant operational policies; UN policies preferred.
• Proficiency in Microsoft Office applications (Excel and Word).
• Experience using Oracle based ERP or similar cloud ERP systems.
• Ability to generate analytical reports and communicate them clearly for management decisions.
• Working experience with UN organizations is desirable.

Responsibilities

• Develop and implement regional operational interventions for cost efficiency and excellence.
• Coordinate standardization and ensure policy compliance in procurement, administration and affiliate workforce matters.
• Assist RIOM in procurement planning from requirement definition to contract closure.
• Facilitate solicitation processes and support bid evaluation and award.
• Maintain up-to-date logs of Contracts, POs and LTAs; ensure timely renewals and proper closure.
• Coordinate hiring for ICs, interns, and UNFPA volunteers across the region.
• Prepare quarterly affiliate workforce plans and monitor implementation.
• Provide administrative support throughout hiring (TOR review, contracting).
• Manage ICC and Internship contracts and ensure timely action.
• Vendor management and supplier evaluations; prepare SCMU reports.
• Handle VAT exemption cards and reduce fraud risk; support UN reform coordination.
• Assist in logistics, driver schedules, and premises-related service contracts.
• Support vehicle management and maintenance records.
• Develop and update SOPs; prepare reports to improve efficiency.

Skills

Fluency in English

Fluency in Turkish

Microsoft Excel

Microsoft Word

Education

Secondary Education

Bachelor's degree in Procurement or related field

Tools

Oracle ERP

Job description

UNFPA Supplies Partnership in Istanbul, Turkey, seeks an Administrative and Procurement Associate (G7) to support regional operations, procurement and affiliate personnel services across the EECA region. The post reports to the RIOM and focuses on delivering compliant, efficient processes.

You will manage procurement planning, contract lifecycle, hiring for ICs and interns, vendor management, logistics, and process improvements, ensuring policy adherence and regional capacity building.