Purchaising Specialist (Rixos Tersane Istanbul)

Rixos Hotels; Fatih; On-site; TRY 180,000 - 240,000; Full time

Job summary

Rixos Hotels is seeking a Purchasing Specialist for Rixos Tersane İstanbul to strengthen procurement for hotel operations across departments. The role focuses on obtaining competitive quotations, supplier evaluation, and streamlining purchase orders to meet service standards.

The ideal candidate holds a degree in Business Administration or Hospitality, has experience in purchasing or procurement within luxury hospitality, and demonstrates strong negotiation, Excel skills, and English proficiency

Qualifications

• Bachelor's degree or higher in a related field.
• Experience in Purchasing, Procurement, or Supply Chain, preferably in hospitality or luxury hotels.
• Solid understanding of purchasing processes, supplier management, quotation comparison, and PO procedures.
• Strong negotiation, communication, and interpersonal skills.
• Excellent research and analytical abilities for supplier comparisons.
• Detail-oriented and organized with ability to manage multiple requests.

Responsibilities

• Obtain competitive quotations and support supplier selection with Managers.
• Conduct regular market research and gather at least three quotations for comparison.
• Maintain accurate supplier information, price lists, and records.
• Use procurement system to create, process, and track purchase orders.
• Follow up on requests and orders to ensure timely delivery.
• Evaluate suppliers on price, quality, service, and delivery times.
• Maintain communication with suppliers and coordinate meetings as needed.
• Prepare month-end purchasing and account reports for Managers.

Skills

Negotiation

Communication

Interpersonal skills

Analytical skills

Detail-oriented

Organization

Team collaboration

Education

Bachelor's degree in Business Administration / Supply Chain / Hospitality

Tools

Excel

ERP systems

Job description

Rixos Hotels, with 25 years of experience in the tourism sector, continues to grow worldwide as a Turkish brand with new investments, driven by a management model based on dynamic, flexible, and proactive strategies. Currently, we operate 43 different hotels, theme parks, and special projects across 3 continents and 8 countries.

In Turkey, we provide services to our guests in various concepts with a talented workforce of approximately 8,000 people in the Antalya, Muğla, and Istanbul regions.

We are seeking a valuable team member for the position of "Purchaising Specialist"to be considered at Rixos Tersane İstanbul.

Job Description

• Obtains competitive quotations for hotel requirements and supports the selection of the best products and services by sharing suitable suppliers and offers with the relevant Managers.
• Conducts market research on a regular basis and obtains a minimum of three quotations whenever applicable, presenting findings and comparisons to Managers.
• Ensures that supplier information, price lists, contact details, and related records are accurate and up to date.
• Actively uses the purchasing/procurement system to create, process, follow up, and allocate purchase orders.
• Follows up on purchase requests and purchase orders to ensure timely delivery in line with operational requirements.
• Supports the evaluation of suppliers in terms of price, quality, service standards, delivery times, and compliance with hotel requirements.
• Maintains effective communication and professional relationships with existing and potential suppliers.
• Prepares month-end purchasing and account-related reports accurately and on time and provides relevant feedback to Managers.
• Welcomes suppliers visiting the office and coordinates supplier meetings when required.
• Maintains proper documentation and filing of quotations, purchase orders, supplier information, contracts, and other purchasing-related records.
• Coordinates with relevant hotel departments to understand purchasing requirements and supports departments throughout the procurement process.
• Performs any other duties and responsibilities assigned by the Manager.
• Ensures full understanding of and compliance with the Hotel Employee Handbook, hotel policies and procedures, particularly those related to Fire, Hygiene, Health & Safety.
• Adapts to operational and departmental changes according to the needs of the hotel.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Logistics, Hospitality Management, or a related field.
• Previous experience in Purchasing, Procurement, Supply Chain, or a similar role; preferably within the hospitality or luxury hotel industry.
• Good understanding of purchasing processes, supplier management, quotation comparison, and purchase order procedures.
• Strong negotiation, communication, and interpersonal skills.
• Strong research and analytical skills with the ability to compare suppliers, prices, quality, and commercial terms.
• Detail-oriented, organized, and able to manage multiple purchasing requests simultaneously.
• Proficiency in Microsoft Office applications, particularly Excel.
• Experience with purchasing, procurement, ERP, or hotel management systems is an advantage.
• Good command of written and spoken English; additional languages are an advantage.
• Ability to work effectively with different departments and build strong supplier relationships.
• Strong sense of responsibility, confidentiality, accuracy, and follow-up.
• Ability to work in a fast-paced hospitality environment and adapt to changing operational priorities.
• Knowledge of hotel purchasing standards, hygiene, health & safety, and related compliance requirements is preferred.