Project Assistant

Global Roles; Çankaya; On-site; TRY 180,000 - 300,000; Full time

Job summary

Global Roles is seeking a Project Assistant to support field-level implementation and coordination of migration management activities in Ankara. You will assist in data collection, analysis, meetings, and capacity-building events with PMM and partners.

The role emphasizes organizing information, maintaining records, and facilitating collaboration across central and provincial units, civil society, and local authorities.

Qualifications

• Bachelor's Degree with 2 years of experience or high school with 5 years experience.
• Experience in Türkiye in migration management, refugee response, social cohesion, or related fields.
• Experience supporting planning, follow-up of activities, reports and meeting notes.

Responsibilities

• Support implementation and follow-up of project activities and work plans.
• Provide administrative, operational and logistical support for meetings and workshops.
• Maintain project records, correspondence and tracking tools.
• Support data collection, management and basic analysis for decision making.
• Assist with coordination among PMM units, provincial directorates and stakeholders.
• Prepare inputs for reports, briefings and coordination materials.

Skills

Project Implementation Support

Activity Planning

Progress Reporting

Briefing Note Preparation

Meeting Minutes

Project Documentation

Stakeholder Coordination

Information Exchange

Data Collection

Qualitative Analysis

Quantitative Analysis

Administrative Support

Operational Support

Logistical Support

Records Management

Education

Bachelor's degree

High School diploma

Tools

MS Word

MS Excel

Web-based management systems

Job description

The Project Assistant will support the implementation and coordination of project activities at the field level within the Presidency of Migration Management premises in Ankara. The role involves providing technical and operational support, facilitating coordination among stakeholders, supporting data collection and analysis, and assisting in organizing capacity-building activities.

Responsibilities

• Support the implementation and follow-up of project-supported activities within Premises of the Presidency of Migration Management (PMM).
• Assist in providing day-to-day technical and operational support to PMM personnel in the planning, implementation and follow-up of project-supported activities in line with the annual work plans.
• Support coordination and information exchange among relevant PMM units and project partner institutions to facilitate project-supported activities and coordinated migration management responses.
• Support continued collaboration between PMM and relevant labour market institutions on migrants’ access to formal employment, work permit-related processes, labour market participation and other related policy areas.
• Support the collection, compilation and follow-up of PMM inputs, comments and approvals required for project reports, guidelines, tools, presentations and other project outputs. Prepare routine working documents and inputs in Turkish.
• Provide operational support to PMM for project activities, including meetings, workshops, consultations, trainings, field visits, missions and other events organized in cooperation with PMM and relevant stakeholders.
• Maintain organized project-related documentation, correspondence, meeting records, approvals and supporting documents are properly filed at PMM databases, regularly updated in line with institutional procedures.
• Support the collection and compilation of sex-disaggregated data and other relevant PMM inputs on gender equality. Assist in preparing factual background materials, as required for project-supported activities.
• Support PMM’s activities on social cohesion at the central and provincial levels.
• Support PMM in the implementation and follow-up of social cohesion activities and compile relevant information for their planning and evaluation.
• Support coordination and information exchange among PMM central units, provincial directorates, local authorities, civil society organizations and other relevant stakeholders involved in social cohesion activities.
• Assist in collecting and compiling information on local needs, implementation challenges and emerging priorities related to social cohesion and local-level engagement.
• Assist in preparing activity concept notes, agendas, background information, participant lists, meeting notes and follow-up tables for social cohesion activities.
• Assist in collecting and organizing the information on lessons learned, good practices and implementation experiences emerging from activities carried out at the central and provincial levels.
• Support PMM’s field activities, research, outreach and monitoring.
• Support field-level research, outreach and monitoring activities by collecting and organizing information on migration management, spatial concentration, social cohesion, labour market access and other project-related themes.
• Assist in organizing and documenting field visits, monitoring activities, consultations, workshops, roundtable discussions and other meetings with provincial structures and local stakeholders.
• Support collection, consolidation and preliminary review of qualitative and quantitative information obtained from field activities, provincial institutions, stakeholders, beneficiaries and service providers.
• Assist in maintaining up-to-date tracking tools to follow up on field-level decisions, recommendations, actions, timelines and responsibilities.
• Support inter-institutional coordination, partnerships and stakeholder engagement.
• Assist with the regular communication among relevant PMM units, public institutions, labour market institutions, local authorities, civil society organizations, NGOs, service providers and other project stakeholders. Facilitate communication with UNDP and UN agencies through designated focal points.
• Support PMM’s coordination with institutions relevant to migrants’ access to formal employment, including labour market actors and public institutions responsible for employment, vocational training, work permits and social security.
• Assist in organizing and documenting coordination meetings, technical consultations, working group meetings and other stakeholder engagement activities carried out under the project.
• Assist in Maintain and regularly update project-related contact lists, stakeholder databases and coordination tracking tools.
• Collect, compile and follow-up on feedback, inputs and recommendations received from PMM, provincial institutions, project partners, stakeholders and beneficiaries.
• Collect and compile factual information and PMM inputs required for project communication and visibility materials and follow up on relevant PMM comments and approvals.
• Support data collection, data management, analysis and evidence-based decision-making.
• Assist data collection of project-related data and information from PMM units, provincial directorates, responsible parties, service providers and other relevant stakeholders.
• Support the collection, organization, review and presentation of data on migration, labour markets, formal employment, spatial concentration and social cohesion activities.
• Support the collection and updating of PMM-related monitoring information and provide the project team with the relevant data and inputs.
• Assist in compiling and presenting basic information on the implementation of project-supported activities against agreed plans and indicators.
• Collect and communicate information on implementation challenges, operational issues and emerging risks identified through project-supported activities.
• Regularly update relevant databases, monitoring tools, activity trackers and reporting templates with information received from PMM units and provincial directorates.
• Support the collection of information on relevant policy and operational developments.
• Assist in collecting and compiling information on relevant policy, legislative, institutional and operational developments in the areas of migration management, social cohesion, spatial concentration, labour market access and formal employment.
• Assist in preparation of summaries and background notes on relevant developments to support PMM and UNDP in adapting project activities to evolving national and local contexts.
• Collect and organize information on emerging trends, implementation challenges, risks, opportunities and good practices relevant to project-supported activities.
• Assist in sharing approved factual information and updates with relevant PMM units and the UNDP project team.
• Support project-supported knowledge sharing and capacity-building activities within PMM.
• Assist organization of trainings, briefings, workshops, consultations and capacity-development activities for PMM personnel, provincial institutions and other relevant stakeholders.
• Support the preparation and adaptation of training materials, guidelines, tools, presentations and other capacity-development documents developed under the project.
• Collect and organize approved project materials, lessons learned, good practices, tools and guidelines and support their sharing among relevant PMM units and provincial structures.
• Assist in maintaining organized records of institutional and field-level experiences, lessons learned and good practices emerging from project-supported activities.
• Perform other duties within their functional profile as deemed necessary by PMM and UNDP for the efficient implementation of project-supported activities.

Requirements

• Bachelor's Degree with 2 years of experience OR High School certificate with 5 years of experience.
• Secondary education is required. Or University Degree in Business Administration, Public Administration, International Relations, Social Sciences, Migration Studies, Development Studies, or equivalent field will be given due consideration, but it is not a requirement.
• Minimum of 5 years (with high school diploma) or 2 years (with bachelor’s degree) of progressively responsible administrative or project experience is required.
• Experience in one or more of the following areas in Türkiye: migration management, refugee response, social cohesion and harmonization, labour market inclusion, formal employment, work permit-related processes, or related development and humanitarian fields.
• Experience in supporting project/programme implementation, including planning, follow-up of activities, preparation of inputs for work plans, progress updates, reports, briefing notes, meeting minutes and other project documents.
• Experience in supporting coordination and information exchange with PMM units, provincial directorates, Turkish public institutions, local authorities, civil society organizations, service providers and/or other relevant stakeholders.
• Experience in collecting, compiling, organizing and conducting basic checks of qualitative and/or quantitative information for activity planning, monitoring and follow-up purposes.
• Experience in providing administrative, operational and logistical support to meetings, workshops, trainings, consultations, missions, field visits or similar project activities.
• Experience in maintaining project records, correspondence, supporting documents, tracking tools, databases and/or filing systems.
• Experience in the use of computers, office software packages (MS Word, Excel, etc.) and web-based management systems, and advanced knowledge of spreadsheet and database packages.
• Experience in supporting projects implemented in cooperation with UN agencies and EU-funded programmes.
• Experience in working at Presidency of Migration Management (PMM).
• Fluency in Turkish is required.
• Working knowledge of English is desired.

Skills

• Project Implementation Support
• Activity Planning
• Progress Reporting
• Briefing Note Preparation
• Meeting Minutes
• Project Documentation
• Stakeholder Coordination
• Information Exchange
• Data Collection
• Qualitative Analysis
• Quantitative Analysis
• Administrative Support
• Operational Support
• Logistical Support
• Records Management Projects
• Database Management
• Spreadsheet Management
• Office Applications
• UN Project Support
• EU Programme Support
• Migration Management
• Refugee Response
• Social Cohesion
• Labour Market Inclusion
• Work Permit Systems

Languages

Turkish, English