Production Planning and Tracking Specialist

Adecco (Portugal); Gebze; On-site; TRY 350,000 - 550,000; Full time

Job summary

Adecco is recruiting a Production Planning and Tracking Specialist for a client in the Energy sector (Electric) in Gebze, Turkey. The role focuses on planning, monitoring, and coordinating production with internal teams and subcontractors to meet delivery dates and maintain data accuracy.

Responsibilities include capacity management, daily tracking of in-house and subcontracted production, and continuous process improvements. Strong analytical skills and Excel proficiency are required.

Qualifications

• Degree in a relevant technical field (Industrial/Mechanical Engineering).
• Strong planning and organizational skills with prioritization ability.
• Excellent communication with internal teams and suppliers.
• Proficient in data handling and basic analysis in Excel.

Responsibilities

• Create and update daily, weekly, and monthly production plans based on orders, priorities, and due dates.
• Assess capacity across units, identify bottlenecks, and propose improved planning strategies.
• Monitor plan adherence and compare against actual output.

Skills

Planning

Coordination

Communication

Problem solving

Attention to detail

Education

Industrial Engineering

Mechanical Engineering

Tools

MS Excel

Job description

We are looking for a Production Planning and Tracking Specialist for our client in the Energy(Electric), for whom we provide consulting services.

Qualifications

• A degree in a relevant technical field, such as Industrial Engineering or Mechanical Engineering,
• Ability to read technical drawings and interpret the fundamental technical specifications of products,
• Proficiency in MS Excel including the use of formulas, pivot tables, and basic data analysis,
• Willingness to actively monitor the production floor and conduct site visits to outsourced (subcontracted) suppliers when necessary,
• Strong skills in planning, organization, task tracking, and prioritization,
• Excellent communication and coordination skills; ability to work effectively with various internal teams and external suppliers,
• A flexible, patient, and solution-oriented approach to shifting customer demands and priorities while managing multiple tasks and priorities simultaneously,
• A disciplined work ethic characterized by attention to detail, a commitment to data accuracy, and a focus on seeing tasks through to completion.

Job Description

Production Planning and Capacity Management

• Prepare and update daily, weekly, and monthly production plans based on customer orders, project priorities, and target delivery dates by taking into account product technical specifications, production routings, operation durations, and labour requirements in coordination with relevant departments.
• Evaluate existing capacity across production units, work centres, and machines; compare workload against available capacity. Identify bottlenecks, overloads, and idle capacity within the production system, and develop proposals for improvements or alternative planning strategies.
• Monitor capacity utilization and plan adherence by comparing planned production against actual output.

Operational Tracking of In-House Production

• Track open work orders, work-in-progress, and completed production on the shop floor on a daily basis.
• Verify the physical status, quantity, and location of finished products, as well as their readiness for subsequent operations or shipment.
• Ensure that data regarding completed production is accurately and promptly recorded in SAP or the relevant tracking systems.
• Analyse planned versus actual production quantities, the completion status of operations, and any deviations from scheduled deadlines on a daily basis.
• Identify production delays, backlogs, material shortages, and capacity constraints, and coordinate resolution actions with the relevant departments.
• Monitor the workflow across production, quality control, packaging, and shipment to ensure the timely transfer of finished products to subsequent stages.

Subcontracted Production Planning and Monitoring

• Track production orders placed with subcontractors, including quantities, technical requirements, and target delivery dates. Monitor the progress of subcontracted production through phone calls, emails, and, when necessary, on-site visits.
• Regularly evaluate the current workloads, production capacities, and committed deadlines of subcontractors. Coordinate with relevant internal teams to ensure that subcontracted production aligns with the company’s internal production and shipment schedules.
• Verify—or coordinate the verification of—finished products from subcontractors, ensuring they meet quantity requirements, technical specifications (drawings), and physical completion standards in accordance with established quality procedures.
• Report on subcontractor performance, including on-time delivery, delays, open orders, and production progress.

Daily Reporting and Performance Tracking

• Prepare and distribute daily production tracking reports covering both in-house and subcontracted production status regarding open work orders, delayed orders, completed products, and jobs at risk of missing their deadlines. Ensure related files remain up-to-date and accurate.
• Report on planned versus actual production quantities, workloads, and capacity utilization rates for each unit and identify the causes of significant deviations.
• Prepare summary reports for management and relevant departments covering production performance, capacity status, bottlenecks, and critical action items.

Coordination and Continuous Improvement

• Evaluate the impact of changes in customer demands or project priorities on production capacity and delivery dates, and inform the relevant departments accordingly.
• Identify gaps in production planning and tracking, and contribute to the standardization and improvement of these processes.
• Implement initiatives to enhance the accuracy of production data, reduce the need for manual tracking, and streamline reporting.

Adecco is a private employment agency under Turkey Employment Organization's authorization 554 license number 10.11.2022.